Having enough volunteers can mean the difference between a nice event and a wildly successful one. Though, they're not always easy to find and the last thing you want to do is rush around recruiting at the last minute. Luckily, there are a few simple things you can start doing now to make sure your next event has plenty of people willing to offer a helping hand.
1) Keep past and potential volunteers updated
Whether you're in charge of a one-time conference or an annual event, always keep previous volunteers and interested parties in the loop. Don't dismiss the usefulness of newsletters, email lists, and social media to advertise new volunteer opportunities and follow up with those who have helped in the past.
2) Expand your community outreach
Reach out to relevant community groups who may have a special interest in your event. This includes universities, colleges, libraries, and community centers. Be sure to provide accurate, up-to-date information so that potential volunteers can reach out without any hassle.
3) Manage expectations
Provide clear guidelines for volunteer positions from the start. Be sure to highlight any specific expectations, like language skills, or emphasize some qualities that might be beneficial for a certain position. Helpful descriptions can often convince someone who is unsure or on the fence that they're skills are useful and that they are needed.
4) Be available to answer questions
Anyone interested in volunteering will most likely have questions, so take some time to provide answers. Whether that means holding an information session or simply providing an email address to specifically manage volunteer concerns, make sure there is an appropriate place for people to find out whether they can commit to being a volunteer.
5) Share success stories
News about previous events or the potential impact of an event can be inspiring. Sharing stories of past successes and exciting moments leading up to your event is a good way to keep potential volunteers interested. They'll want to be a part of those moments, too.
The key to all of these strategies is good communication. InitLive is the only volunteer management software that provides both real-time communication and comprehensive scheduling so that you and your volunteers can focus on making your event a success.
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