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In it for Event Success

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Recent Posts

4 Ways to Encourage Repeat Volunteers

There's absolutely nothing better than a repeat volunteer. They're knowledgeable, friendly, reliable, and they engage others in the community with the mission. But how do you go about turning a one-time volunteer into a recurring visitor? Check out our four tips on keeping your volunteers engaged:

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Topics: Volunteer Management


5 Volunteer Management Strategies Event Planners Need to Know

As an event planner, you're always searching for new and exciting ideas, changing trends, information, and technologies that will help make your job a little easier. Fortunately, that's what we're all about. Our event planning experts are here to help, and today we've compiled a list of five volunteer management strategies that every event planner needs to know.

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Topics: Volunteer Management


How to Stay Sane as an Event Organizer & Producer

Organizing and producing a large event can be incredibly stressful. It may feel like a million things are happening all at once. While it may seem impossible to hold onto your sanity, here are some solutions and tips to help you survive & thrive:

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Topics: Event Planning


5 Reasons Why Communication With Your Event Staff is Essential

Communication in life is key -- especially when planning events. In fact, if you think about it, you can always trace a glitch in an otherwise seamless event back to some sort of lapse in communication. So we've gathered some top reasons why communication with your event staff is essential.

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Topics: Volunteer Management


10 Clever Thank You Gift Ideas for Event Volunteers

Congratulations! You've been putting on fantastic events all year. And thanks to your awesome volunteers, you've stayed within your budget. Now it's time to show your gratitude this holiday season. In most cases, you just need to show a small token of appreciation to keep your top-performing volunteers coming back in the New Year. Now, if you liked the last edition of our volunteer gift guide, here are even more clever "thank you" gift ideas for your event volunteers:

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Topics: Volunteer Management


Plan the Perfect Event With These 9 Free Resources

Planning an event can be a time consuming and frustrating task. You want every detail to be perfection, and your time should be spent on making that possible not evaluating hundreds of resources to see if they fit your needs. Take a look at some of these resources that will make your event easier than ever to plan: 

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Topics: Volunteer Management


How to Edit Your Registration Process to Dramatically Increase Volunteer Signups

Great news! Potential volunteers are visiting your site. But, how can you make sure they actually sign up? You need to create a volunteer signup page that encourages registration, rather than a, "Nah, I'll do this later." This is how:

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Topics: Volunteer Management


5 Simple Things You Can Implement Now to Get More Volunteers Later

Having enough volunteers can mean the difference between a nice event and a wildly successful one. Though, they're not always easy to find and the last thing you want to do is rush around recruiting at the last minute. Luckily, there are a few simple things you can start doing now to make sure your next event has plenty of people willing to offer a helping hand.

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Topics: Volunteer Management


Why it's Essential for Volunteer Management Technology to be Intuitive

You might take a deep breath before you pick up a new piece of technology, bracing for the whirlwind of information that will try to engulf you throughout the learning process. True, there will be a learning curve to anything new, but when you seek out an volunteer management solution with an intuitive user interface (UI), the learning process goes more quickly than you might imagine. It's not just more convenient to have an intuitive UI, it's essential. Here's why:

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Topics: Event Management, Volunteer Management


How to Provide Volunteers with Greater Support and Incentives

Nowadays, younger generations are more sophisticated when it comes to selecting a volunteer position. And top-notch volunteers are vital to many companies, even in their day-to-day operations. So when it comes to planning and executing an event, you want to make sure that you have trained, reliable, and motivated volunteers. Here are some ways to provide your volunteers with greater support and incentives which will motivate them to perform at their best.

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Topics: Volunteer Management


10 Must-Have Volunteer Roles For Your Next Conference

Conferences are a vital part of professional development and continuing education for nearly every profession and non-profit organization. A key element for conference organizers to strive for is to make the event as seamless as possible for all participants. But accomplishing this can take a ton of work! Staff and volunteers are essential for getting the job done. Below are the 10 must-have volunteer roles you'll be so glad you recruited for once your conference begins.

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Topics: Volunteer Management


13 Essential Volunteer Roles for Races

Planning and organizing a race takes a lot of time, consideration, and volunteers. There are not only a ton of tasks to fill, but there's also a lot of ground to over. We're here to help make it a little easier for you by breaking down the most essential volunteer roles for your upcoming race. 

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Topics: Volunteer Management


6 Ways to Make Event Check-in Convenient for Your Volunteers

First impressions for any event are important, especially when it comes to onboarding volunteers. The first time volunteers step onto your event site, you'll want to make it as easy as possible for them to check in, find out where they need to go, and become a fully-engaged part of your event team. Here are six ways to make event check-in convenient for your volunteers:

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Topics: Volunteer Management


Recruiting Volunteers: How to Match the Right Volunteer to the Right Role

As you recruit volunteers, sheer numbers aren't enough. You have to make sure you're recruiting the right people to fill every role; after that, you need to make sure you actually get them all assigned to the right place so you can optimize your team—and your event.

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Topics: Volunteer Management


Volunteer Recruitment & Retention Strategies that Work

As an event planner, you know that getting and keeping quality volunteers is vital to your brand. A well-trained volunteer team can actually reduce the amount of wages you pay out to your permanent employees, considerably increasing your ROI. Below, we've gathered some strategies for recruitment and retention strategies that really work.

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Topics: Volunteer Management


How to Avoid Over-Committing and Under-Utilizing Your Volunteers

Whether you're a church, non-profit, or professional event planner, you know how important it is to make the most of your volunteers. However, volunteering can be hard work, and you'll be surprised how easy it is to burn out your most experienced volunteers while your first-timers languish in the sidelines. Here are definitive ways to avoid over-committing and under-utilizing members of your volunteer team. 

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Topics: Volunteer Management


What People Want in a Volunteering Experience

When it comes to attracting volunteers, it's important to know what people are looking to get out of the volunteer experience. What motivates people to volunteer? How can you make your volunteer opportunity appealing? Here are a few things to consider:

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Topics: Volunteer Management


Strategies to Reach Non-Traditional Volunteer Demographics

When your organization or event runs on volunteers, you'll want to reach talented individuals from all walks of life. Senior citizens and graduating students looking to hone their resume are common sources for a great volunteer team. However, if you're like many organizations, you're probably missing the hidden talent found in what can be called non-traditional volunteers. Here are some great tips for reaching out to demographics that don't usually volunteer:

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Topics: Volunteer Management


How to Create Awesome Event Graphics Without Photoshop


You’re about to plan out your next event - you have all these ideas, you know who you want to market it to, and you’re super hyped to get started, but… you’ve hit a roadblock: How do you design awesome event graphics (logo, promo, hand-outs, signage, etc.) that will make your event shine without using PhotoShop? How do you not spend forever trying to make your design vision become a reality? Event graphics are key for event marketing, so something has to be done, but how?!

While PhotoShop can often be the go-to tool for these kind of projects, it’s not always the best option if you’re not familiar with how to use it. Thankfully, for those of us who aren’t graphic design pros or don’t have the time (or budget) to self-teach PhotoShop skills, there’s hope!

We’ve compiled a list of our favourite tools for creating professional looking event graphics so that people will be flocking to volunteer or attend your event!
 

 
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Topics: Event Design


Why Organizations Are Adopting Technology to Recruit & Retain Volunteers

Old-school methods of building a volunteer program are quickly being replaced by efficient and effective technological processes. In fact, we've done some checking around and came up with six good reasons why more and more organizations are embracing technology to recruit, engage, and retain volunteers. 

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Topics: Volunteer Management


Planning a Sporting Event: A Step-By-Step Guide

Organizing any event can be tricky and time-consuming, but scale that up to a sporting event and you’ll really come to appreciate the power and importance of planning. From sourcing a venue and enlisting a suitable number of volunteers, to arranging all-weather preparations and on-the-day logistics, there are potential pitfalls at every turn. With this in mind, in today’s post by the experts from Start Fitness, you’ll be treated to a step-by-step guide to planning a sporting event.

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Topics: Volunteer Management, Event Management


Event Planning 101: Why Every Stage of Your Event Counts

On the face of it, much of the success of any event hinges on the execution of the event itself, but on closer inspection, the reality is that every stage of your event matters - from the conception and pre-planning stages, through to the post-event follow ups.

With this in mind, in today’s post, the packaging experts at R+R Packaging have put together an event planning 101 guide that covers all aspects of organizing an event to ensure it runs without a glitch - leaving you with happy attendees and vendors, and glowing reviews.

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Topics: Volunteer Management, Event Management


How to Build an Amazing Volunteer Database for Now & Future Events

It's overwhelming to recruit when you know you have 100's or even 1000's of positions to fill. Here are some great places to share your event volunteer sign-up/recruitment link so that you can watch these positions fill up fast!

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Topics: Volunteer Management


Knowing When To Let Go: Balancing Trust & Direction With Volunteers

When it comes to giving back, Americans demonstrate a great deal of generosity through volunteering:

  • Over 62 million people volunteer time annually
  • There are over one million charitable organizations in the United States
  • Many people donate a lot of time because they love it, and because there aren't enough volunteers: the U.S. volunteer rate is declining

What is the best way to keep volunteers engaged, excited and willing to invite new volunteers to your organization? Balancing how you train volunteers for their work and how much trust you invest in their work are the driving forces behind loyal, dedicated staff.

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Topics: Volunteer Management


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