Organizing and producing a large event can be incredibly stressful. It may feel like a million things are happening all at once. While it may seem impossible to hold onto your sanity, here are some solutions and tips to help you survive & thrive:
Equip Yourself with Software Solutions
Wherever you see that you have ongoing and repetitive tasks, always look for a way to automate it. There are a number of tools that can make your tasks easier to manage and control. Let's see a few:
- InitLive - a premier software for managing event staff and volunteers
- Eventbrite - a ticketing software to take all the hassle out of attendee RSVPs
- HootSuite - a social media management tool that will help with event promotions
Softwares like these can make your job much easier are more efficient before, during and after your event.
Ensure You Are Fully Staffed
Make sure that you take the time to assess your event space and understand the particulars of your event. Doing this will help you determine how many staff and volunteers you'll need to support your event successfully. Don't skip this important step - staff and volunteers are the backbone to any large event, allowing everything you plan to be realized.
As the organizer you are going to have a lot of calls, emails, texts, and communications of all kinds coming at you. Have an assistant or team of supervisors to help you filter through this barrage of communications so you can address the most pressing communications without getting bogged down by the multitude of things coming your way. Better yet, use a volunteer management app that helps filter these communications through a chain of command.
The best way to stay sane is to have time for yourself, to rest and to be away from the event you are working on. Do not be afraid to set firm boundaries about when you want to be receiving communication or dealing with event considerations. If you don't take time for yourself, you are not going to be at your peak to provide your best services to the event you are organizing.
For tips on streamlining your event operations, check out our free ebook on "How to Manage Volunteers Like a Pro" here!