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In it for Event Success
7 Signs Of A Successful Sports Tournament

As you know, sports tournaments take a lot of planning and well-focused execution to be a success. Logistics, safety, cleanliness, and customer service are just a few of the areas you need to cover to ensure that the public is saying great things about your event -- both online and offline.  We have teamed up with industry expert Ruth Nicholson founder of GO!, who has worked in youth and semi-professional sports, particularly soccer, for more than 30 years. Ruth has provided her expertise in order to help define what makes a tournament successful. So let's take a look at seven signs of a successful sports tournament.

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Topics: Sporting Event Management


10 Amazing Theme Ideas for Endurance Events

 

People love races and other endurance events, but there are a lot of them. Besides, anyone can step out their front door and run 10 kilometers. Why should they pay an entrance fee to run with you? Themes bring excitement to your race and make someone say, "Oh, this one sounds like fun!" Here are 10 fantastic theme ideas to consider for your next endurance event.

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Topics: Event Planning, Sporting Event Management


5 Fun Activities For Spectators At Your Next Endurance Event

Sporting events are one of the best ways to bring together athletes and spectators alike for a day of light-hearted entertainment. A good endurance event should not only provide a safe, appropriate venue for the participants but engaging activities for the spectators to engage in as well. Here is five ways to ensure the spectators of your next sporting event enjoy an experience they won't forget.

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Top 4 Sports Tournament Event Planning Fails (and how to fix them)

Organizing a sporting event or tournament can be a great way to bring people together to enjoy some competition, but the logistics can become overwhelming pretty quickly. We spoke with industry expert Ruth Nicholson founder of GO!, who has worked in youth and semi-professional sports, particularly soccer, for more than 30 years to bring her expertise to this article. In order to ensure you're planning for success make sure you avoid these 4 common pitfalls when organizing your next sports tournament.

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Topics: Event Planning, Sporting Event Management


Social Media Examiner Invests in Its SMMW Conference Volunteer Program

 

Every year, thousands of attendees from all over the world come to the Social Media Examiner's three-day mega-conference, Social Media Marketing World (SMMW). But the event had become so popular, event staff found, old methods of volunteer management were no longer as effective. Today the SMMW conference volunteer program is more connected, efficient, and focused than ever. Read on to discover why the Social Media Examiner invests in their conference's volunteer program each year with InitLive.

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Topics: Success Story, Conference Event Management


Mastering the Art of Conference Planning in 5 Easy Steps

Conferences are some of the best places to meet like-minded colleagues within the same industry or creative individuals who share similar interests. In an increasingly interconnected world where relationship is key for business, conferences are a must-have for proper networking. And the company that organizes the conference will have the most prestige and visibility at the event.

But, you already know all that. You also know that planning a conference can be tricky— how do you create a dream conference that will go smoothly and benefit you, the organizer, and all attendees? Try these five tips:

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Topics: Event Management


Tips for Planning a Sports Tournament

There are many moving parts that go into planning a sports tournament, from the perfect venue to ensuring you have correct number of water stations. Every detail that goes into planning a sporting tournaments will help ensure that you hit your sporting event out of the park  Here are a few tips to consider as your start planning your next sports tournament.

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Topics: Event Planning, Sporting Event Management


Four Ways to Promote Your Sporting Event Using Facebook

 

So you are going to hold a sporting event?  Running, swimming, biking, climbing, baseball, football, soccer...whatever your event, chances are there are Facebook users out there who want to know about it.  Statista reports, "As of the first quarter of 2019 Facebook had over 2.38 billion monthly users worldwide." That number represents a great reason to utilize Facebook to create your promotion plan. Below are a few more:

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Topics: Event Promotion, Sporting Event Management


4 Ways to Promote Your Conference Event on LinkedIn

In 2019, LinkedIn has 630 million users, with 303 million monthly active users. In the USA alone, there are 177 million LinkedIn users. When it comes to channel B2B marketing, LinkedIn is the number 1 platform for content distribution. Now, of the 630 million users, only 3 million share their content weekly.

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Topics: Event Promotion, Conference Event Management


Learn How Indy Premier Soccer Club Tournament Saved 88% of Time Managing Volunteers With InitLive

 

If you're an event planner, you know how important it is to keep in direct contact with your volunteers -- and how much time you lose when you don't. According to a recent case study, the Indy Premier Soccer club tournament event recently saved 88% of the time it usually took to successfully manage volunteers during its major fundraiser, the IPSC Annual Halloween Classic. Read on to see how InitLive made the soccer club's annual fundraising tournament a smashing success.

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Topics: Success Story, Sporting Event Management


Promoting Your Festival Event Hashtag: The Ultimate Guide

You probably know that Twitter was the first to use hashtags to promote a topic or event. And now, they're being used throughout all the major social media channels by companies and individuals alike to promote special events. Below you'll find our ultimate guide to promoting your festival event hashtag. 

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Topics: Event Promotion, Festival Management


Tips To Successfully Plan Your Next Conference Event

Conferences are some of the best places to meet like-minded colleagues within the same industry or creative individuals who share similar interests. In an increasingly interconnected world where relationship is key for business, conferences are a must-have for proper networking. And the company that organizes the conference will have the most prestige and visibility at the event.

But, you already know all that. You also know that planning a conference can be tricky— how do you create a dream conference that will go smoothly and benefit you, the organizer, and all attendees? Try these tips:

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Topics: Event Planning, Conference Event Management


2019 ACM Awards Weekend: How to Make a Polished Volunteer Management Program

We've all heard of the Academy of Country Music Awards Weekend -- but not everyone knows that it's run primarily by volunteers. For its April 2019 event, a small ACM events management team, comprised of 75 volunteers and about 25 staff, supervisors, and administrators, covered over 415 shifts and worked 2000 to produce one of its most successful events ever. Their secret? ACM event managers used the mobile event app InitLive to create a polished volunteer management program. 


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Topics: Volunteer Management, Event Management, Festival Management


The Obvious and Not-So-Obvious Value that Volunteers Bring to Events

Most volunteers aren't in it for the recognition; they just want to help. Volunteering can be a thankless role (which is exactly why you should make your volunteers feel appreciated). The tasks that volunteers commonly handle may seem minor, but the assistance of volunteers is vital to any event. 

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Topics: Volunteer Management, Event Planning, Event Promotion


The Shift Change Shuffle: Volunteer Placement Done Right

You've planned your festival to the last detail: every seat's arranged, every ticket booked, each artist knows their start time and every goody bag is filled, tissue paper-fluffed and labeled. And your volunteers are signed in, assigned and accounted for.

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Topics: Event Planning, Event Technology, Event Management, Festival Management


Push and Pull Approaches for Successful Volunteer Recruitment and Scheduling

Adopted from push and pull marketing, push and pull methods of recruitment and scheduling are two very different but valid ways of going about managing your volunteer teams for your event. Read on to learn more about push versus pull approaches to volunteer recruitment and scheduling. 

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Topics: Volunteer Management, Volunteer/Staff Recruitment, Event Planning, Event Management


Improving Event Staff Communications by 100% at the Academy of Country Music Awards

How do you manage over 95 staff members, over 415 shifts, and over 2000 working hours for an event? Sheri Piecuch Vyfvinkel, Volunteer Manager for the Academy of Country Music, had this very question for organizing the ACM Awards in 2019. Difficulties in communication had frequently caused her stress; she simply had too much to manage for what tools she had. She described her situation as "a puzzle that the pieces keep moving" - but somehow, she managed to improve communications for the 2019 ACM Awards. How?

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Topics: Event Management Software, Success Story, Festival Management


4 Risks of Using Spreadsheets to Store Your Volunteer Data

Using a spreadsheet software program can serve its purpose in some capacities, but managing and storing your volunteer data is not one of them! Below we'll discuss the inherent risks of using spreadsheets to store your volunteer data. 

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Topics: Volunteer Management, Event Safety


5 Ways Volunteers Have a Direct Impact on Your Event's Reputation

 

You plan for months for the big day. But the real payoff comes afterwards, when your event receives rave reviews, word of your successful event spreads, and everyone looks forward to next year. But whether or not your event gets a positive reputation depends on your volunteers. If you have any doubts, here are five ways volunteers have a direct impact on your event's reputation: 

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Topics: Volunteer Management, Event Management, Event Promotion


12 Essential Volunteer Roles for your Next Tournament

If you're planning a tournament, you know that winging the prep just doesn't work. Rather than waiting to see who shows up before designating duties, it's important to assign and schedule all volunteers beforehand so that nothing is left undone. To help you out, we've made a list of twelve essential volunteer roles for your next sporting related tournament. 

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Topics: Volunteer Management, Sporting Event Management


How to Reduce Risk at Your Event Using Volunteers

No matter how much you prepare for your event, the unexpected always happens. But by providing safety procedures, well-trained volunteers, emergency planning, and direct communication, you'll easily reduce risk of an emergency. So, here are five ways to reduce risk at your event using volunteers:

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Topics: Volunteer Management


4 Reasons Why Collecting Availability From Your Volunteers Is Crucial

Any organizer knows how important it is to keep volunteer availabilities updated. Because of the role the volunteer workforce plays in calculating a business's ROI, it's essential to keep up with schedules and other important volunteer information every step of the way. Read on to find out why collecting availability from your volunteers is crucial for success.

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Topics: Volunteer Management


5 Ways to Get Volunteers Settled on Event Day

Your event is all set. The vendors are on time, and the public will be arriving in just a few hours. Suddenly a horrifying thought pierces your brain: What if the volunteers don't show up? Well, if you've made all the key information available to your volunteers, you have nothing to worry about. Here are five things volunteers need on the day of the event so that they can get settled quickly:

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Topics: Volunteer Management


How to Organize a Low-Risk Event

Planning an event is an incredibly complicated process that involves making hundreds or even thousands of decisions, each of which has to be right if you don’t want to risk your event falling apart.

However, even the best event management companies know that it’s impossible to completely eliminate risk – the best you can do is get in front of any potential disasters and make sure that they don’t happen.

But how to reduce the risks of your event falling apart?

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Topics: Volunteer Management


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