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Aug 9, 2018 9:05:00 AM by InitLive

Recruiting Volunteers: How to Match the Right Volunteer to the Right Role

Volunteer Management

recruiting-volunteersAs you recruit volunteers, sheer numbers aren't enough. You have to make sure you're recruiting the right people to fill every role; after that, you need to make sure you actually get them all assigned to the right place so you can optimize your team—and your event.

When you're developing your volunteer recruitment strategy, there are three key questions to ask yourself:

  • Which roles require special training, skills, or certifications? Whether it's CPR, IT, hair and make-up, teaching, or being able to type 70+ words per minute, make sure you identify the roles that must be filled by a professional or highly-skilled individual.
  • Which roles have age requirements? Notice if there are any positions that can be filled by teenagers, or if you prefer that everyone is over the age of 18 (or 21 if they need to serve alcohol).
  • Which roles have physical requirements? Some roles may require volunteers who can stand all day, go up and down stairs, or lift 50-pound boxes.

Instead of gathering volunteers and then sorting out who can do what, get specific about what you need and find those people. Leverage your sign-up process to capture everyone's special skills, training, background, and certifications.

Filtering those results manually leaves you open to mistakes and oversights, and it takes ages. (Imagine grabbing your pen and paper and cross-checking hundreds of names with availability, age, and skill set. You'd better pack a lunch.)

With InitLive, you can easily match the right volunteers to the right roles based on their qualifications, saving you time and trouble. Get it done right the first time, so you don't end up with a bartender where a photographer was supposed to be!

The right event planning tool serves you throughout the process, and it starts by helping you recruit volunteers to make sure every role is covered by the best person for the job. 

Think you're ready to start using a tool to help automate this process? Check out our Signup & Recruitment page to learn more about how InitLive can help you with all of your volunteer recruitment needs.

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