It might be tempting to accept any and all help you can get when it comes to staffing your event with volunteers, but you should not skip the screening process. Simply put: it's a matter of safety.
Fortunately, most of the people in this world are kind, incredible people, but those few who aren't require us all to implement a few precautionary measures. By screening event volunteers, you not only create a safe environment for all staff and attendees, but you can also use the process to match your volunteers with the tasks most suitable for them.
Don't worry. Screening doesn't have to be overwhelming. Here's how to do it:
Identify Risks at the Event
Different events come with different risks. A beer festival, a children's fair, and a business conference do not have the same concerns. Before you can screen volunteers, you have to know what the risks are to screen the people who would increase those risks.
Identify the Risks Inherent in Each Volunteer Role
Some roles carry more risk than others. For example, the person accepting money has to be more trustworthy than the person handing out flyers. Label each one of your volunteer positions as high, medium, or low risk and assign your volunteers accordingly.
Create a List of Requirements
Volunteer requirements can include applications, background checks, reference checks, and training. Everyone being considered for a particular position is held to the same standard, and those who can't meet the requirements aren't selected. You can lower your requirements for low-risk positions, and raise them for high-risk positions.
Use Volunteer Management Software
A volunteer management tool can help you track all the positions and requirements so you don't overlook anything. With the many moving parts involved in bringing an event to life, you don't want to have to worry about anything extra, certainly not when it pertains to the safety of both your volunteers and your guests.
Screening event volunteers is a simple way to bring more value to what you do as an event planner. With a few simple screening measures, you can rest assured that you have the best people on the job.
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