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Jun 17, 2020 12:07:20 PM by InitLive

Top 4 Volunteer Management Solution Features for Nonprofits

Volunteer Management, Volunteer/Staff Recruitment

 Top 4 Volunteer Management Solution Features for Nonprofits

Managing a volunteer program is a massive responsibility from recruiting committed and qualified volunteers to ensuring they are scheduled and trained to get the job done. You don't time to waste on spreadsheets and emails. Imagine if you could achieve twice as much in half the time? With a volunteer management solution, you achieve that while increasing your organization's positive impact. Here are the top four must-have volunteer management solution features to help you save time and increase your impact. 

Online Volunteer Recruitment

Volunteer recruitment can be tenacious and time-consuming, but it doesn't have to be. With an online volunteer recruitment tool, you can create a customized recruitment workflow that allows you to collect all the information you need to place the right volunteer in the right roles. Here is a list of features you should look for : 

  • Robust role and qualification creation to build a clear staffing plan before commencing your recruitment process 

  • Logic-based application questions and role tagging to streamlined your volunteers experience by only asking them relevant questions based on their interests or qualifications

  • Waiver, certification and paperwork collection during the recruitment process 

  • Individual and group sign up capabilities to ensure every volunteer has their preferred experience


Volunteer Screening & Scheduling

Once you have collected a large pool of potential volunteers, it's time to start screening and scheduling them. A volunteer management solution can help save time while doing a better job with placements. Here are a few things to keep in mind: 

  • An easy to use a volunteer scheduling tool to build your program's tasks or shifts that offers you the freedom to work your preferred way with multiple views and bulk actions

  • Smart matching technology that provides you with best match suggestions based on volunteer interests, qualifications, and availability, streamlining your screening process

  • Automated notification to keep volunteer informed when things are updated 

Volunteer Tracking & Communications 

In order to ensure your volunteers are set up and be ready to thrive, you need to have a complete view of what is happening at all times without necessarily being onsite with them. From volunteer attendance tracking to quick follow up communications, you can offer support from anywhere with the right tools. Here are a few features to look out for: 

  • A volunteer mobile app that both you and volunteers can use to communicate with each other, access documents, schedules, and other relevant information from anywhere

  • Mobile/ Kiosk volunteer check-in and out capabilities for attendance tracking and reporting 

  • Broadcast communication capabilities to send out important messages to all-volunteer working to help keep everyone informed and safe

Centralized Volunteer Database and Reporting  

As an organization, you need a centralized database of all your volunteers on both an organizational level and a program level. This allows you to properly manage and maintain good relationships with your valuable volunteers by offering them opportunities that they will be interested in. Data collection and reporting are essential to tracking the performance of your program and measuring its effectiveness. Make sure your volunteer management solution offers the following features: 

  • A robust and centralized volunteer database with bulk actions and filters for easy management

  • Custom reporting and attendance tracking 

  • Internal notes and star rating on volunteer performance 

  • API integration options to further streamlining your internal process 

InitLive's volunteer management solution  offers all the above features and more. At InitLive, we are committed to helping organizations create exceptional volunteer programs through a single all-in-one solution. If you are interested in learning more about how your organization can benefit from a volunteer management solution, make sure to watch our demo video by clicking the button below! 

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