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In it for Event Success
5 Ways to Manage Volunteers During an Event

When it comes to managing your event volunteers, communication is key. In today's fast-paced digital world, you need to manage your volunteers efficiently during an event with up-to-date technology. Here are five ways to manage volunteers during an event which are both efficient and cost-effective.

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Topics: Volunteer Management


Six Benefits of Staffing Your Event with Volunteers

If you have an event coming up, consider using volunteers to supplement your day-to-day staff. Using volunteers is a win-win-win solution for you, your attendees, and the volunteers themselves. Check out the six reasons below to find out why staffing your event with volunteers is an no-brainer. 

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Topics: Volunteer Management


The Ultimate Non-Profit Event Planning Checklist

Event planning at times can be tedious, time consuming, and stressful. With everything going on it's really important to stay on track and keep organized. Not only will this save you a lot of time, but help make sure your goals for the event are executed. The best way to achieve this is with a customized checklist, or maybe a few checklists for each step of the event. Preparing these prior to the event will not only help you manage any hiccups that may arise, but it will keep you on track to tackle the chaos of the day.  

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Topics: Volunteer Management, Event Planning, Non-Profit Events


Volunteer Management Guide For Endurance Race Events

Volunteers are a vital part of any successful event. It is not enough to just appreciate the efforts of a volunteer, rather an event organizer needs to plan the volunteers' roles very carefully. And if you are organizing something like an endurance race, then you will need to pay special attention to volunteer management to have a successful event. In this post, we talk about a few tips to guide you in that direction.

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Topics: Volunteer Management, Sporting Event Management


How to Create An Amazing Volunteer Program For your Fandom Convention

The success of conventions nowadays depend upon your top-notch volunteer program. Fandom conventions in particular can present a management challenge due to the potential scale of the event and the high expectations of fans. But those elements can contribute to a phenomenal experience for all if your volunteers are well-trained, motivated, and up-to-speed. Read on to take your fandom convention to the next level with an absolutely amazing volunteer program.

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Topics: Volunteer Management, Conference Event Management


Going The Distance: Recruiting and Retaining Quality Endurance Race Volunteers

An endurance event is an investment of time, talent and financial resources, and represents the combined effort of excited athletes, willing sponsors and generous donors — but it all starts with your volunteers. Your endurance event won't endure past the first year without their help. Going from inaugural to successful annual event requires the return of loyal volunteers with enthusiasm and dedication to your cause. Prioritizing volunteers' value ensures that core of repeat volunteers calls you next year to sign up before you call them.

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Topics: Volunteer Management, Volunteer/Staff Recruitment, Sporting Event Management


10 Tips For Planning a Successful Volunteer Program For Your Sports Tournament

Volunteers are no longer a extra convenience in running successful tournament events. Nowadays, they're essential. If your volunteer staff is not fully engaged, trained, and organized, you run the risk of producing a chaotic event that can put off both present and future attendees. So here are 10 tips to help ensure your tournament's success.

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Topics: Volunteer Management, Sporting Event Management


6 Strategies for Retaining Your Best Volunteers

Not all event volunteers are the same. The very best volunteers for your event are reliable, tech-savvy, eager to learn, and wonderfully adaptive to the public and to an environment with swiftly changing priorities. However, top volunteers have lots of options, and find what they're looking for elsewhere in a volunteer experience if they can't find it at yours. Here are five strategies for retaining your very best volunteers:

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Topics: Volunteer Management, Volunteer/Staff Recruitment


3 Ways Build a Strong Volunteer Management Program for Your Sports Tournament

Anyone who plans a sports tournament knows that the strengths and weaknesses of its volunteer staff can make or break the event. So investing in your volunteers' training and tools is key. We've taken some important tips from an interview with Ruth Nicholson, founder of GO!, to get the best advice on the matter, and we've summarized some highlights below. So read on to find out how to build a strong volunteer management program for your sports tournament!

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Topics: Volunteer Management, Sporting Event Management


2019 ACM Awards Weekend: How to Make a Polished Volunteer Management Program

We've all heard of the Academy of Country Music Awards Weekend -- but not everyone knows that it's run primarily by volunteers. For its April 2019 event, a small ACM events management team, comprised of 75 volunteers and about 25 staff, supervisors, and administrators, covered over 415 shifts and worked 2000 to produce one of its most successful events ever. Their secret? ACM event managers used the mobile event app InitLive to create a polished volunteer management program. 


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Topics: Volunteer Management, Event Management, Festival Management


The Obvious and Not-So-Obvious Value that Volunteers Bring to Events

Most volunteers aren't in it for the recognition; they just want to help. Volunteering can be a thankless role (which is exactly why you should make your volunteers feel appreciated). The tasks that volunteers commonly handle may seem minor, but the assistance of volunteers is vital to any event. 

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Topics: Volunteer Management, Event Planning, Event Promotion


Push and Pull Approaches for Successful Volunteer Recruitment and Scheduling

Adopted from push and pull marketing, push and pull methods of recruitment and scheduling are two very different but valid ways of going about managing your volunteer teams for your event. Read on to learn more about push versus pull approaches to volunteer recruitment and scheduling. 

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Topics: Volunteer Management, Volunteer/Staff Recruitment, Event Planning, Event Management


4 Risks of Using Spreadsheets to Store Your Volunteer Data

Using a spreadsheet software program can serve its purpose in some capacities, but managing and storing your volunteer data is not one of them! Below we'll discuss the inherent risks of using spreadsheets to store your volunteer data. 

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Topics: Volunteer Management, Event Safety


5 Ways Volunteers Have a Direct Impact on Your Event's Reputation

 

You plan for months for the big day. But the real payoff comes afterwards, when your event receives rave reviews, word of your successful event spreads, and everyone looks forward to next year. But whether or not your event gets a positive reputation depends on your volunteers. If you have any doubts, here are five ways volunteers have a direct impact on your event's reputation: 

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Topics: Volunteer Management, Event Management, Event Promotion


12 Essential Volunteer Roles for your Next Tournament

If you're planning a tournament, you know that winging the prep just doesn't work. Rather than waiting to see who shows up before designating duties, it's important to assign and schedule all volunteers beforehand so that nothing is left undone. To help you out, we've made a list of twelve essential volunteer roles for your next sporting related tournament. 

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Topics: Volunteer Management, Sporting Event Management


How to Reduce Risk at Your Event Using Volunteers

No matter how much you prepare for your event, the unexpected always happens. But by providing safety procedures, well-trained volunteers, emergency planning, and direct communication, you'll easily reduce risk of an emergency. So, here are five ways to reduce risk at your event using volunteers:

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Topics: Volunteer Management


4 Reasons Why Collecting Availability From Your Volunteers Is Crucial

Any organizer knows how important it is to keep volunteer availabilities updated. Because of the role the volunteer workforce plays in calculating a business's ROI, it's essential to keep up with schedules and other important volunteer information every step of the way. Read on to find out why collecting availability from your volunteers is crucial for success.

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Topics: Volunteer Management


5 Ways to Get Volunteers Settled on Event Day

Your event is all set. The vendors are on time, and the public will be arriving in just a few hours. Suddenly a horrifying thought pierces your brain: What if the volunteers don't show up? Well, if you've made all the key information available to your volunteers, you have nothing to worry about. Here are five things volunteers need on the day of the event so that they can get settled quickly:

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Topics: Volunteer Management


How to Organize a Low-Risk Event

Planning an event is an incredibly complicated process that involves making hundreds or even thousands of decisions, each of which has to be right if you don’t want to risk your event falling apart.

However, even the best event management companies know that it’s impossible to completely eliminate risk – the best you can do is get in front of any potential disasters and make sure that they don’t happen.

But how to reduce the risks of your event falling apart?

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Topics: Volunteer Management


Getting To Know You: 5 Essentials For Your Volunteer Handbook

Even with our busy, digitally-driven lives, we still find the time to volunteer, according to The Corporation for National Community Service: more than a quarter of Americans, nearly 63 million people, give their time to a cause. Worldwide, "voluntourism" is a $173 billion industry, with travellers sometimes paying their own travel and accommodation expenses and spending weeks or months working at events or on humanitarian projects during their vacation time. When eager new volunteers arrive, ready to help, your organization needs a volunteer handbook that meets them halfway with essential information they need.

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Topics: Volunteer Management


Volunteer Qualifications to Look For & How to Use Them

Every volunteer brings a unique background of skills and experience that you can leverage when assigning roles. To fully utilize everyone's skills, it's important that you ask about more than their work experience. Some volunteers will have cultivated their skills from hobbies, other events where they volunteered, or simply a natural talent. Your event may have a specific subset of roles that need to be filled, but these skills and experiences are a good place to start when getting to know your volunteers.

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Topics: Volunteer Management


Top Tech Trends for Event Planning in 2019

As technology continues to develop and evolve over time, its impact continues to reach numerous different industries, from manufacturing, fashion, music and everywhere in between. The event planning industry is no exception. Technology is progressively changing the way events are planned and executed, what guests can do on-site, and even how events are evaluated. It can be a differentiating factor from an event that’s dull and disorganized to one that’s cutting edge and well-planned. Incorporating the latest technology trends into your next event can help you stand out from the crowd amidst the sea of music festivals, sporting events and professional conferences taking place this year.

Here’s what to expect in event tech trends for the year ahead:

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Topics: Volunteer Management


The 9 Essentials of a Great Volunteer Orientation Meeting (Part 2)

As you gear up to help get your volunteers in order, here are 4 more important elements to include in your volunteer orientation meeting! If you haven't read part 1 yet, be sure to check it out here!

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Topics: Volunteer Management


The 9 Essentials of a Great Volunteer Orientation Meeting (Part 1)

Whether you hold your orientation face-to-face or remotely, this meeting is one of the essential parts of your event planning. After all, volunteers keep down in-house costs for an event, and they are very much part of the glue that holds a successful event together. Here are nine essentials of a great volunteer orientation meeting which are sure to keep your volunteers informed, engaged, and productive:

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Topics: Volunteer Management


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