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Mar 16, 2022 12:23:23 PM by InitLive

Volunteer Apps: 8 Top Options to Simplify Program Management

Volunteer Management, Volunteer/Staff Recruitment

Volunteer Apps 8 Top Options to Simplify Program Management

As a volunteer program coordinator, you’re always on the lookout for ways to streamline your volunteer management processes. As your program grows, volunteer management will only become more complicated. You probably have dozens of volunteers, opportunities, and staff members to coordinate, which can start to get overwhelming. 

Luckily, there are plenty of volunteer management tools available that help you keep your program organized and keep track of volunteers. Specifically, there are a wide variety of volunteer apps to consider that help you manage your program on the go. 

Volunteer management software

In this guide, we’ll cover top volunteer apps, as well as features to look out for and best practices for using your app effectively. Here’s what to expect: 

Whether you’re looking to manage event volunteers or start an employee volunteer program, a volunteer app can help you keep your program on track and reduce stress for all involved. Let’s dive in to learn more!

features of volunteer management app

Features to Look for in a Volunteer Management App

Having robust technology is crucial for helping nonprofit organizations manage a large volunteer group. A well-designed volunteer app helps nonprofits track their volunteers’ impact, deliver important information, get insights on the success of their program, and much more, all in one system! Let’s take a look at specific features to look out for:

Features for Your Staff

Your staff members contribute their time and energy to supporting your organization. Providing them access to all important materials at their fingertips ensures they are not left confused, stressed, or frustrated. Here are some great features of volunteer management apps that can benefit your staff:

  • Birds’-eye view of your entire volunteer program schedule. Your team will be able to view and fill empty shifts with ease with a bird’s eye view on the week or month, which can easily help you analyze shift attendance in real-time.

  • Tools for checking volunteers into and out of opportunities. This helps the check-in process go much more smoothly, allowing volunteers to get right to work. Also, you can view important volunteer information such as skills, preferences, and qualifications to assess which roles will be the best fit and boost participation. 

  • Communication system to send updates and messages to staff and volunteers. Send personalized messages, impact reports, shift reminders, new upcoming opportunities, words of appreciation, and other important real-time notifications right through the volunteer management app.

  • Share important documents, such as waivers or your code of conduct. This helps ensure that every volunteer understands and has access to the required code of conduct, helping them carry out all their tasks safely and in a responsible manner.

Features for Your Volunteers

There are over 290 million smartphone users in the United States alone. That means your volunteers will greatly appreciate having access to your volunteer app and the benefits it offers them, including having the ability to: 

  • Sign up for opportunities on their mobile devices. Having a “volunteer self-schedule” feature can empower your volunteers to self-sign-up for shifts that work best for them and around their availability, saving administrators lots of time!

  • Review their personal schedules. Ensure your volunteer management app allows volunteers easy access to their schedules so they understand what their week looks like. This saves them time from communicating back and forth with their managers or going on the computer to look into the system.

  • Track their hours and easily check into shifts. Your volunteers may want insights on how many hours they’re contributing to your organization for their own reference and satisfaction. 

  • Stay in the know of all updates and reminders. Your volunteer app should keep your volunteers in the loop at all times with shift reminders, alert notifications, and more.

8 top volunteer apps to consider

8 Top Volunteer Apps to Consider

Your volunteers are the pillars of your organization, which is why it’s important to ensure they’re having the best experience possible. This can be done with the help of a robust volunteer management app that helps them stay organized, engaged, and up-to-date with all information.

The best volunteer app will offer you all the features you need to help you run your volunteer programs, events, and any other initiatives, all in one platform. It should also be easy to use for all demographics to ensure you don’t leave anyone behind. Let’s explore the top eight volunteer management apps to consider, along with some of the great features they come with:

1. InitLive

InitLive offers a volunteer management app that allows administrators to manage their volunteers with an exceptional and patented mobile experience. It allows volunteer managers to understand their volunteers’ impact, allowing you to express appreciation and help win funding! This volunteer app helps managers stay connected with all volunteers with great communication features and report on important volunteer data.

Here’s what you can do with this volunteer app:

Volunteer managers can:

  • Monitor volunteer check-ins and attendance

  • Fill shift gaps and schedule volunteers who are available

  • Send alert messages and updates

  • Share important documents

  • Use RosterMode™ functionality to match volunteers automatically with shifts and roles that best suit their interests, qualifications, and availability

  • Track volunteer hours and build customized reports

Volunteers can:

  • Self-sign-up for suitable shifts and opportunities

  • View personal schedules

  • Self-check-in and out of shifts

  • Access maps and important documents

InitLive’s all-in-one volunteer management solution has helped many nonprofit organizations easily manage a large group of volunteers with all these great features at their fingertips, saving hours of time! 

“The greatest benefit of InitLive was its ability to help streamline the entire volunteer recruitment and management process. It also helped us implement programs very efficiently, which made it easier on the back end for staff” - Grace Fuhr, Event Director at Historic Milwaukee.

2. SignUpGenius

SignUpGenius makes it easier for event coordinators to manage their volunteers with a user-friendly volunteer management app. It allows volunteers to self-sign-up for shifts, and all you have to do is send them a reminder.

Here’s what you can do with this volunteer app:

  • Create an easy sign-up process

  • Send reminders to volunteers to ensure they don’t forget to attend their shifts

  • Run reports and assess all your hardworking volunteers’ contributions

This app offers organizations a quick and easy way to recruit volunteers and encourage them to sign up for shifts that best suit them.

3. Get Connected

Get Connected is a volunteer management app offered by Galaxy Digital, allowing volunteer managers to utilize a “geolocation service” feature to remind volunteers to check-in and out of their shifts. It also tracks volunteer hours automatically, making it easier to create impact reports.

Here’s what you can do with this volunteer app:

  • Simplify volunteer hours tracking

  • Send automatic volunteer scheduling reminders

  • Offer volunteer self-check-in and check-out

With all these automatic features, administrators can save hours of time, focusing on other important areas in their organization.

4. Mobilize

The Mobilize volunteer management app offers nonprofits a platform that makes it easy to manage events and recruit volunteers. The app is commonly used by nonprofits, advocacy organizations, labor unions, and progressive campaigns.

Here’s what you can do with this volunteer app:

  • Send automated emails and text messages to volunteers who sign up 

  • Access real-time data from events

  • Send feedback surveys right after any event via email and SMS

This solution ensures all your volunteers sign-up, engage, and have an enjoyable volunteer experience without feeling overwhelmed.

volunteer management system buyer's guide


POINT offers a volunteer management app that makes it easy to engage and manage your volunteers, complete with analytics tracking, great communication features, recruitment tools to find the right volunteers for the right roles, and much more!

Here’s what you can do with this volunteer app:

  • Access all important information such as analytics from a centralized admin dashboard

  • Offer volunteers a thorough look at their impact with a personalized impact tracker profile

  • A micro-donation platform that allows volunteers to easily become donors

With this robust volunteer app, volunteer managers can save tons of time in recruiting and managing their volunteers.

6. Giveffect

Giveffect is a volunteer app that consists of many different features that help organizations automate important tasks and communications with volunteers. It offers an all-round view of your nonprofit activities, saving you time and redundancy.

Here’s what you can do with this volunteer app:

  • View donor, volunteer, and organization profiles

  • Automate scheduled emails, payments, reminders, and other important notifications

  • Create communication templates with stats and data

With Giveeffect’s volunteer management app, your nonprofit can experience ease of scheduling and tracking and eliminate any manual data entry.

7. VolunteerMark

VolunteerMark offers essential tools to help nonprofits efficiently run their volunteer programs and engage with volunteers. They have automatic signup processes, hour tracking, and much more!

Here’s what you can do with this volunteer app:

  • Leverage simple volunteer communication features to boost engagement

  • Dashboard views for events and volunteer stats

  • Offer volunteers self-scheduling opportunities

With their user-friendly platform, administrators can easily track and manage their volunteers with a click of a button.

8. Helper Helper

Helper Helper is a mobile app that enables volunteer managers to track volunteer hours efficiently. It helps create comprehensive volunteer reports to gain insights into your volunteer program and the satisfaction of volunteers. A wide range of organizations use this platform, including companies, schools, nonprofits, and colleges/universities. 

Here’s what you can do with this volunteer app:

  • Acknowledge top volunteers that provide the most impact

  • Record and track volunteer engagement and easily prepare annual reports

  • Segment opportunities to help streamline how volunteers search for new opportunities

With this volunteer management app, you can improve your program’s efficiency and track hours to better understand your community service efforts.

how to make the most of your volunteer app

How to Make the Most of Your Volunteer App

Since the majority of us always have our phones on us at all times, looking out for important messages and notifications, having a volunteer app is one of the best ways to communicate with your volunteers in a matter of seconds! Take advantage of all the unique features that come with your volunteer management app to boost engagement and keep your volunteers in the loop. 

After you’ve taken the time to choose and get your volunteer management app up and running, it’s important to use the platform to the fullest to get the highest return on investment. 

Here’s how you can make the most of your volunteer app:

how to make the most of your volunteer app

  • Train volunteers on how to use the app. Introduce them to the system during your volunteer orientation sessions. This way, your volunteers will know where to go to access important information and stay up-to-date with any upcoming events and opportunities.

  • Train staff members on how to use the app. Make sure those who will be using the app on a regular basis are familiar with the ins and outs of the technology and how they can use it to simplify management processes. 

  • Monitor your shift calendar to keep an eye on open opportunities. With your volunteer app, you can effectively track volunteer schedules so you always have enough hands on deck. 

  • Create engaging, accurate role descriptions. This not only ensures that the right volunteers are signing up for the right roles, but also increases the chances of your volunteers being satisfied with their roles. Try to create exciting descriptions rather than being generic and explain intriguing projects you offer so your volunteers can get a complete idea of what the experience will look like.

  • Send automated communications, such as shift reminders. Take advantage of shift reminder features to send alert notifications. This ensures your volunteers won’t feel confused or frustrated right before a shift or event. Plus, you can keep all your volunteers in the loop and updated at all times.

Your volunteer app should have all of these features to help you successfully manage all your volunteers and reach your goals. Remember, staying organized is key in keeping your volunteers engaged and content.

top volunteer management software

Conclusion + Additional Resources

Your volunteer management app should make your life easier by offering all the features you need to keep your volunteers on track and encourage them to put their best foot forward. Remember to create a target persona of the types of volunteers you are looking to recruit and choose a solution that will best suit them.

Now that you’ve read about what features to look out for in a volunteer app, the potential options to consider, and how you can make the most of your app, it’s time to let your volunteer management app do the hard work!

If you’re looking for more information on how to use technology to optimize your volunteer management process, review these additional resources:

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A Buyer's Guide To Volunteer Management Systems

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