Volunteers are an integral part of many organizations and nonprofits; in fact, a volunteer team can be the difference between meeting your annual goals and not. Volunteers are an essential part of any nonprofit organization, and like any other part of an organization, they require tools and resources to work effectively and efficiently. Is your organization ready to upgrade your volunteer management process from spreadsheets to software? Read this guide to learn more about your options.
In this article, we will explore:
- How to manage a volunteer program?
- What is a volunteer management system?
- What is the best volunteer management system?
- Other great volunteer software options.
How do you manage a volunteer program?
There are hundreds of ways to run a volunteer program, and your team’s approach all depends on what your organization's goals are. Here is a simple infographic that explains the basic volunteer program management lifecycle.
The volunteer management lifecycle graphic outlines the basic elements of properly managing a volunteer program. From defining your staffing needs and recruiting volunteers to communicating with volunteers and supporting them to do their best work, there is a lot of work that goes into running a successful volunteer program. To get the job done efficiently, you need to invest in a good leadership team committed to the cause and effective volunteer management software that can support your administrative needs.
What is a volunteer management system?
A volunteer management system or software is a tool that has been specifically created to help organizations administer volunteer programs, events, or initiatives. A volunteer management system often offers tools for volunteer recruitment, scheduling, management, and communication and acts as a database for all of an organization's volunteer information. A volunteer management system offers sets of features specifically for the administrative requirement to manage any number of volunteers.
What is the best volunteer management software?
The best volunteer management software should offer everything you need to run your volunteer programs, initiatives, and events in one system. Using multiple point solutions to meet your organization's specific needs can waste your time and result in harmful data and administrative errors that can negatively impact your organization's goals.
A good volunteer management software should offer the flexibility to choose how you want to manage your programs and events within the system, allowing you to make things as simple or complex as you want. The software should also be up to date and easy for you and your volunteers to use. There is no need to settle on a 15-year-old system that doesn't work on a mobile device.
InitLive - Volunteer Management Software
InitLive offers a leading all-in-one volunteer management software solution to help organizations and nonprofits increase their positive impact while empowering their volunteers. InitLive’s solution offers organizations efficient and flexible volunteer recruitment, screening, scheduling, management, and communication tools through their modern cloud-based web app and native mobile app.
InitLive’s all-in-one volunteer management solution has helped hundreds of organizations reduce their volunteer administration time by up to 70%, decrease volunteer no-shows by 30%, and help them retain more volunteers year over year.
This volunteer software offers organizations the greatest flexibility to choose how they want to manage their volunteer programs and events on the market. InitLive also offers a 5-star customer service team to get your organization up and running with their solution in a single week. To learn more about InitLive's solution make sure to check out our demo video by clicking here or get in contact with the sales team by clicking here.
Other great volunteer software options
While the InitLive solution offers the most comprehensive volunteer management software with the best user experience on the market, there are many other simple solutions available to organizations like yours. We have created a comprehensive list of simple volunteer management software options to consider.
SignUpGenius simplifies the process of coordinating events and people by providing online sign ups for nonprofits, schools, sports, churches, families, colleges, businesses and organizations. This simple volunteer software is great for those organizations that are simply looking for a way to recruit people for tasks online quickly.
Volunteer Mark offers a more comprehensive volunteer management software that includes scheduling, communication and reporting. It offers options for a simple sign-up form or a more robust volunteer management solution. VolunteerMark’s mobile app gives volunteers an easy way to keep track of their volunteering duties and schedules
Signup Zone is an online tool for coordinating volunteer help and more. It is as easy to use as a paper signup but with all the convenience of being online. Signup Zone offers a simple volunteer management system for organizations like schools to quickly collect parent and volunteer information online. This solution is a good option for those simply looking to collect a list of contacts quickly.
Giveffect is an all-in-one nonprofit software that provides robust volunteer management functionality. Volunteer shifts, hours, and contact information seamlessly integrate into our CRM system, providing a comprehensive overview of your constituents. With volunteer scheduling and tracking, a mobile volunteer check-in kiosk, and volunteer to donor conversion tracking, Giveffect consolidates your nonprofit operations and eliminates manual data entry.
Helper Helper’s software platform and mobile volunteer apps help you to easily coordinate and track service hours across your entire organization. This solution offers a centralized data source for volunteerism – sign-ups, reminders, kiosk check-ins, and reporting.
YourVolunteers offers a free volunteer management tool that supports registration management, scheduling, and volunteer profiling. This cloud-based tool offers an easy way to create and assign volunteer shifts, keep notes and collect information from volunteers.
Timecounts’ volunteer management system provides organizations with the tools required to recruit, manage and mobilize teams of volunteers. They remove the friction between you and the people who want to help by offering a way to publish opportunities online, collect volunteer information, maintain a directory of volunteers and communication with supporters.
GIVFUL is an online employee giving, volunteer management and reporting solution. Their technology helps nonprofits attract new donors and raise more money. It engages even the youngest generations and attracts corporate employees who in the past have not participated.
GIVFUL is an online employee giving, volunteer management and reporting solution. Their technology helps non-profits attract new donors and raise more money. It engages even the youngest generations and attracts corporate employees who in the past have not participated.
VolunteerSchedulePro is a solution that specializes in volunteer scheduling that also offers features to manage and communicate with volunteers as well. This solution is ideal for small organizations who need a simple upgrade from generic office tools.
CERVIS is a volunteer management software that offers simple tools to coordinate volunteers. Their solution includes tools for scheduling, communication, reporting and more. They also offer training for you and your team to ensure you’re making the most of the volunteer experience.
Volunteer management software should make your life easier by offering all the tools you need to manage your volunteer program and events and empower both you and your volunteers to do their best work. There are so many options available on the market that it’s easy to get overwhelmed with choices, and we recommend you take your time and define what your needs are before you commit to any volunteer software. Remember to search for one solution that can offer everything you need to succeed like InitLive instead of multiple point solutions, which will serve you better in the long run.
If you are ready to start exploring your options, we recommend you check out InitLive's volunteer management software by watching a demo video by clicking the below button.