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Nov 3, 2020 12:30:00 PM by InitLive

5 Ways To Get The Most Out of Your Volunteer Scheduling Tool

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Many nonprofit organizations do as much good in the community as possible given their current resources. At the same time, however, many nonprofit managers feel that their organization is not reaching its full potential, or as though there is something missing that would put it over the edge in terms of impact. That "something missing" may be effective volunteer management software and scheduling tools. These can ease some of the daily headaches volunteer managers face, while keeping volunteers more engaged, and ultimately increasing the impact your organization can have on the community.

If your nonprofit has yet to invest in volunteer management software, it might be one of the best things you can do to increase productivity and reduce no-shows. If you already have a volunteering scheduling tool, or are looking for a new one, here are five ways to make sure you are getting the most out of it. 

1. Find a Fast, User-Friendly Tool

Gone are the days when volunteer managers have to contact volunteers individually and create manual schedules. Instead, finding a volunteer management software tool that allows volunteers to sign up on their own can save your organization several hours each week. Ensuring that your volunteer management tool is also quick and user-friendly is important, as a complicated sign-up procedure can be enough to drive potential volunteers away. 

2. Match Volunteers to Appropriate Roles and Shifts

Volunteer engagement is critical in keeping volunteers coming back and reducing costly turnover. One key way to ensure that volunteers have an enjoyable, impactful experience is by matching them to roles that they are qualified for and interested in. This not only makes the shift more gratifying for volunteers, it can also help procedures run more smoothly within your organization by having the right people perform each task or duty. 

3. Manage Schedules on Mobile Devices

Those who manage volunteers on a day-to-day basis or during special events understand the appeal and importance of being able to manage schedules from mobile devices like smartphones and tablets. Having access to a master schedule on-the-go can keep everyone on the same page and reduce the number of inevitable hiccups that occur during special events. 

4. Provide Automated Shift Reminders and Self Check-in

Anyone who works in the nonprofit sector knows that volunteer no-shows happen. One way to combat this is by choosing a volunteer management system that sends automatic reminders to volunteers about their upcoming shifts. This can reduce scheduling miscommunications and forgotten shifts, significantly reducing the number of no-shows your nonprofit experiences regularly. Volunteer management software that also supplies a self-check in option on volunteer's smartphones or other devices is another way to make the volunteering process harmonious, encouraging them to come back for more shifts week after week. 

5. Measure Volunteer's Impact and Create Comprehensive Reports

Your organization and its volunteers work hard to do as much good as they can, but how much of an impact dinitoes your nonprofit actually have? Volunteer management software can make collecting and interpreting volunteer impact  data a smooth, painless process in sharp contrast to the manual data collection procedures many organizations still utilize. After the collection process, it can also help you generate comprehensive reports that can help you evaluate the efficiency of current procedures and make changes as necessary. You can also share these reports with donors or board members, giving them evidence that their donations make a genuine impact on the community. 

InitLive's Volunteer Management Solution

If your organization doesn't yet use volunteer management software, or you are looking for new tools that have all the features listed above, look no further than InitLive's Volunteer Management Solution and Event Staff Management software. If you would like to learn more about how our products can help your organization thrive make sure to click the button below to access our demo videos. 

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