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Oct 5, 2016 9:30:00 AM by InitLive

Why Under Pressure is an Understatement for Event Managers

Event Design, Event Planning, Event Management


Career Cast released their list of most stressful jobs of 2017. After the ones you'd expect like soldier, military general, firefighter and police officer, there was one you might not expect: Event Coordinator. Or perhaps you do, since that's your job title. Here are five of the reasons why "under pressure" is an UNDERSTATEMENT for these men and women, and exactly what put it at the number five spot.


While volunteers are often the most helpful and wonderful people to work with when planning event, the reality is that organizing them can feel like a huge pain - particularly when your to do list is long. Trying to get in contact with them, organizing people into teams based on their skills and delegating tasks is just the beginning. Volunteers: you can't live with them, and you can't get the job done without them. Our advice - use an online volunteer management tool (like InitLive) to help release that burden.


Speaking of volunteers, there's also communication in general that you need to be concerned about. Whether you're dealing with your team or your motley band of volunteers, everyone needs to be kept in the loop about everything. You need to have a consistent way to talk with them -- and yet it's hard to get everyone to use the same method of communication. On top of that, you need to have a way to talk only to specific groups at specific times.


Whether you're a freelance event planner or you're working as part of a company, there's money and time on the line. You need to find the right venue, plan the activities, and generally make certain that this is an event that your client will never forget (or regret). That all adds up to a lot of pressure sitting firmly on your shoulders. 


This one is true no matter which niche you're working. Anything that can go wrong, will go wrong. Oh, the vendor brought the wrong table cloths, and now you have something that clashes with the decor? The ice machine broke and you need to find a replacement within 30 minutes? The keynote speaker that you lined up has a flat? Or, worse, there's a weather system approaching that may jeopardize the safety of your attendees! Trying to plan for the unexpected is difficult, but trying to anticipate every detail that might go wrong? That is maddening. To remedy your stress related to contingency planning and event safety, be sure to check out our free event emergency action plan template here!


Cvent said it best for this one; "The actual coordination on the day of an event is only one portion of the job. The incredible amount of time that it takes to prepare for an event and the potential for constant travel can be draining. Once the day of the event actually arrives, planners often work long and grueling hours without a moment of rest. Depending on a planner's particular niche, the lifestyle can be the most difficult part of the job. Weekends? Forget it. Many planners spend too many weekends to count working 15 hour days running from place to place pulling off an event to remember for their client." 

This is where InitLive comes in...

InitLive is both a software and mobile tool that helps to manage staff and volunteers. While we can't change the hours or the running from place to place, we can help you delegate your tasks more effectively. Hopefully we can cut down on the amount of random problems that arise and remove communication problems entirely. InitLive will transform your managing and communication processes into a more streamlined affair.

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