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Event Staff Management Features

An all-in-one solution with endless flexibility and possibilities. 

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Sign Up & Recruitment 


Set the stage for an extraordinary event by recruiting an amazing team of event staff and volunteers through a centralized database. 
Sign Up & Recruitment 
Create a Beautifully Branded Sign Up Page 

Create an exceptional first impression. Promote your staff opportunities on a recruitment page and your website through an iFrame. Recruiting event staff has never been simpler. 


Create a Tailored Staff Sign-Up Workflow

Provide your event staff with an easy sign-up process while collecting all the information you need through customized form questions.  Empower staff to set their own availability to help you find them the best place on your team. 


Recruit and Manage Teams 

Register several team members all through one sign up, allowing you to manage and schedule a team/group based on their availability and qualifications all in one action. Saving you time while keeping each team working together.  

Empower Staff With Self Sign-Up

Save time and empower staff to sign up for shifts that work best for them. Allow staff to sign up for the shifts that they are qualified for and provide them the freedom to select the roles they prefer. 


Create Defined Roles With Qualifications 

Find and leverage your staff's strength through well-defined roles and qualifications. Qualifications gathered through the recruitment process help you match the right person to the right role, ensuring a quality event experience for everyone.

Create a Great Staff Experience In Their Preferred Language 

Never experience a miscommunication because of language again!  Staff and volunteers can select their preferred profile language and experience registration, communications, and a mobile application in their preferred language

Event Staff & Volunteer Scheduling

Easily create your staff schedule your way, with multiple calendar and list views, filters, and bulk actions, creating a schedule has never been quicker. 
Quick Drag and Drop Schedule Building 

Save countless hours of scheduling time with InitLive's powerful scheduling tool.  Create your schedule using bulk actions, shift duplications, and drag and drop calendar functionality. Creating an event staff schedule has never been easier.

Customize Your Schedule Views 

Create a beautiful schedule that allows you to efficiently review and assign shifts through color-coded calendar views and customizable list views.  Easily filter your schedule to see conflicts and errors and make the edits needed to create a flawless event staff schedule.

Best Match Scheduling 

Matching your event staff and volunteers to shifts has never been faster! Rostermode™ offers "best shift matching" based on qualifications, roles, availability, and shift conflicts ensuring you find the right staff for the right shifts. 


Keep Teams Together 

Scheduling teams of event staff and volunteers just got a lot easier! Quickly roster groups of friends, families, or colleagues together in the same shifts. Communicate directly with assigned group leaders and ensure your offer your staff a genuinely memorable experience.



Manage Your Schedule From Anywhere

Handle last-minute changes in seconds with the InitLive's Mobile App.  Stay in the loop throughout your event, receive problem alerts and reallocate staffing resources as required right from your mobile device. 

Keep Your Staff Informed 

Keep your event staff and volunteers informed every step of the way.  Your staff will automatically receive notifications when they have been assigned to shifts, and when schedule changes affect them. Ensuring your event staff have all the information they need to thrive. 


Mobile Staff Management & Communications

Manage your event staff schedule and communicate with your team from InitLive's Mobile App ensuring event day runs seamlessly. 
Manage Your Schedule From Anywhere

Quickly respond to changes during your event right from your phone. Manage no-shows, monitor shift check-ins and update your schedule throughout the day.  Ensuring you deliver an exceptional attendee experience no matter what!


 Equip Staff With Two-Way Communications 

Provide all your staff with InitLive's Mobile App and improve operations with two-way communications.  Empower your staff to inform your management team of changing circumstances to ensure a positive experience for everyone. 


Simplify Shift Check-In and Attendance Tracking

Empower volunteers and staff with the ability to check themselves into a shift with their mobile app, or assign someone as a Check-in Administrator™. Watch your shift attendance percentage rise in real-time and fill no-shows right from your mobile device. 


Send Targeted & Broadcast Messages

Quickly send messages to individuals, teams, or broadcast a message to all staff. All messages are sent as in-app messages, then sent as SMS text messages, and email as a backup, ensuring everyone stays informed. 

Provide Staff Access to Their Schedule and Documents 

Equip your team with access to training documents, emergency plans, maps and their personal schedule from their phones and ensure they have everything they need to succeed. 

Fast and Easy Check-In Kiosk

Checking in staff has never been simpler with InitLive's Kiosk. Staff and volunteers can clock in and out of their shift using a self-service kiosk that is compatible with all operating systems. 

Track and Optimize

Track your event staff through a centralized database and optimize your event operations to scale year-over-year.

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Track Staff Work Hours 

Track and evaluate all the hours worked by individuals or groups through attendance time stamps and report on the value and impact your team had on your event.


 Staff Performance Tracking

Track internal notes and the star ratings on staff performance to ensure you reward your top performers and track no-shows to help you build a better team year over year. 


Replicate and Optimize Event Data

Save time by replicating your previous event schedule and make adjustments based on your volunteer feedback and your data analysis. Continually evolve your event without any redundant data entry. 


Create Custom Exports to Help Scale Your Event 

Quickly export the data you need to review and optimize your event. Report on your advancements and create a plan to scale up your event staff program year-over- year. 


 Stay Connected With API Integration

Streamline your operations and eliminate redundant data entry by connecting your systems through InitLive’s open API Integration.



Looking to Learn More?


Our sales team will provide you with a personal demo based on your event's specific needs. 

Contact Sales