If you've enjoyed having insight into your staff's availability in relation to each of your events, you're also going to love that you can now collect what days and times they are generally available for. So, the next time you need to find staff who are available on Tuesdays & Fridays, you'll be all set!
The following InitLive feature updates bring greater sophistication in availability collection, more automation, and more self-serve options for volunteers. Check it out!
COLLECT GENERAL AVAILABILITY
1) Have Staff Fill In Which Weekdays & Times They Are Generally Available
InitLive's new general availability settings allow you to prompt your volunteers to block off weekdays and hours when they would be available or unavailable to work. Volunteers can also set exceptions for specific dates. For example, you may have a volunteer who knows that they are available on Tuesdays or Fridays between 7AM and 7PM; however, Friday, May 24th, is an exception as they won't be available. All of this information can be easily set by volunteers using InitLive's drag and drop interface.
Event Manager Perspective: When the availability function is toggled 'on', it is applied at the Organization level of your InitLive account, meaning that you can conveniently collect availability from your entire staff list, regardless of how many events you're running. Once collected, the availability of your staff automatically gets passed down to every event schedule you create, helping you to minimize the number of times you ask for availability and to have immediate visibility for scheduling quickly. To make scheduling as simple as possible, you can filter staff based on their availability. This takes the guesswork out of who to schedule and when, while also minimizing the need for scheduling revisions.
SET AUTOMATIC SHIFT CLOCK-OUTS
2) Set Shifts to Automatically Clock-out After They're Complete
While clocking-in to a shift may be fairly intuitive for volunteers, it can be tricky to have them remember to clock-out after their shifts are complete. To have more control over how to track volunteer hours worked if no clock-out activity happens, you can set InitLive to automatically clock-out shifts after shift end times.
3) Have Volunteers Clock Themselves In/Out Via InitLive's Kiosk Portal
Do you have volunteers coming and going throughout the day who you want to keep track of - with no administrator supervision or mobile app required? No problem! You can now set up a self-serve "kiosk" process for volunteers to clock-in/out to their shifts. This new feature can be set up to access via the web app or, for greater control, you can install the kiosk portal software directly to your desktop - compatible with all operating systems.