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Tournaments are dynamic. 
Your staff & volunteer management software should be too.

Efficiently recruit, schedule and communicate with tournament staff & volunteers before, during and after game day.

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A Staff & Volunteer Management Platform
Made for Tournaments & More

InitLive simplifies onboarding, organizes staff to show up in the right place at the right time to deliver a quality attendee experience, provides improved visibility on event day, and helps organizations grow their events year over year.


How is InitLive Different from Dibs?

InitLive is a complementary volunteer management tool for organizations looking to scale their efforts. Dibs is well suited for league managers who are managing small groups of volunteers on an ongoing basis while InitLive is ideal for larger events, like tournaments, providing powerful communication and on-site management.

50% Less Admin. Work

InitLive dramatically simplifies and reduces administration efforts so you can allocate your time to perfecting and growing your operations.

  • Upload/store your entire staff database
  • Bulk create and assign schedules to staff
  • Create public listings for your staff to signup for multiple opportunities

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Customizable Recruitment

InitLive's customizable registration workflow makes the process of signing up simple & convenient for tournament staff & volunteers.

  • Customize with your brand (profile photo, cover photo & descriptions)
  • Ask anything using custom form questions
  • Include waivers
  • Share a sign-up link via social media

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On average, our customers experience...


Reduction in volunteer no-shows


Increase in volunteer engagement


Increase in productivity

A Central Database

Whether you receive form responses from your staff and volunteers or upload the data via .CSV, you can access & use all of that data via the InitLive CRM.

  • Import & export staff data
  • Store custom fields
  • Filter through your staff data

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Schedule & Communicate Anytime, Anywhere

Set-up your schedule and make changes FAST via the web or mobile app - even on-site - to make sure your tournaments are always appropriately staffed. Easily communicate with staff via SMS text, email or push notifications.

  • Create complex, overlapping shift schedules
  • Assign shifts or enable self-scheduling
  • Send targeted text-based broadcasts
  • Make schedule changes anytime

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What 4-time olympic gold medalist, Hayley Wickenheiser is saying

Maintain Visibility on Game Day

Whether you face emergencies, weather-related issues, or no-show volunteers, the InitLive app keeps managers and staff connected, informed & empowered to act quickly.

  • Dashboard visibility into ongoing operations
  • Manager access to all volunteer profile details
  • Volunteer enabled check-in
  • iOS and Android app

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Gather Meaningful Data

Easily generate reports you need to help you continue to improve operations from one tournament to the next.

  • Stay up to date with dashboard views
  • Generate reports on:
    • Hours worked & Check-in/out timestamps
    • Attendance & no-show rates
    • And more!

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What our customers are saying

We are a soccer club that needed software to manage volunteers for a tournament. The information that can be exported is very useful and easy to access. Overall VERY pleased with InitLive!
Indy-Premier-SoccerHeather Bruns, Volunteer Coordinator for Indy Premier Soccer
InitLive has transformed the way we manage staff for our 150 baseball tournaments. We now save hours of manual work as we schedule and communicate with staff using InitLive. It adds a new level of organization and preparedness for our tournament directors.
Pastime-TournamentsBrent Miller, Vice President - National Director, Pastime Tournaments
We've been running a large tournament with 150 volunteers for 7 years now. We've used other providers, but no solution comes close to InitLive. InitLive makes it easy for us to communicate with volunteers & make changes.
Wick-festRobb Price, Co-festival Director, WickFest Tournaments

Want to see InitLive in action?
Watch a demo on-demand.