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The event staff scheduling tool that's adaptable on event day.

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Need to convince your boss? Download our summary package here!  <>


The event staff scheduling tool that's adaptable on event day.

Sign Up For Free

Need to convince your boss? Download our summary package here!

Increase Oversight

Have full visibility over staff & event operations


Engage Staff/Volunteers

Track check-ins & make your volunteers feel involved


Adapt to Change

Respond to the unexpected & update staff with changes

Have an event coming up?

InitLive is designed for you! We make scheduling, recruitment and communicating with staff and volunteers easy for all event types.

Event Planners

Running single events



Running multiple events



Running multiple events with multiple planners

See Event Types

How it works

Customize your Event

Have an unusual or complex event schedule? No problem! The flexibility of InitLive's system lets you set up any event format - big, small, simple, or complex.


Recruit & Collect Data

Allow self-sign-up or assign shifts manually. Minimize communication touch-points with staff and collect your required information by creating & sharing your event signup link.


Receive Coverage on Event Day

No more scrambling to print & distribute updates. All event info is transferred to a free mobile app that equips planners & staff with a powerful, updatable communication tool.

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The app that has your back

InitLive’s mobile app keeps you informed, updated & connected to your event team. Track hours worked based off check-in times, access personal schedules & record private reviews on staff.

Event day functionality


Target Messaging

Send broadcast messages to filtered groups of people including: Role, Location, Currently Scheduled, Check-in Status and more!


In-App Messaging

Send private messages to individuals.


Auto Text Messaging

If users do not have the app downloaded, all communications will send as an automatic SMS text message, at no extra cost!


Master Schedule

View all shifts and the people scheduled within them.


Schedule Problems

See where you are understaffed and quickly find replacements.


Schedule Reminders

All staff receive automatic push notifications for upcoming shifts.


Chain of Command

Build a communication chain to allow volunteers to communicate with their assigned supervisors. Supervisors can then report to you.


Star Ratings

Privately rate your staff & leave notes to recall your favorites for your next event.


Upload Documents

Share all file types that can be accessed anytime, including sitemaps, emergency plans, etc.

Support you can rely on

At InitLive, we strive to make sure every customer receives 5-star support and gets the most value from the system. Your designated Customer Success Rep will always greet you with a friendly face and be available to answer any of your questions.

All users have free access to training videos, an FAQ Help Center and LiveChat support (9am-5pm, Monday-Friday, EST). For those requiring additional support, InitLive also offers a Premium Support Package.

InitLive helps us manage our growing volunteer base at multiple festivals each year; it's great to have all of our volunteer information and schedules in one central location.
FestibièreMichael O'Farrell, Festibière de Gatineau
InitLive's targeted broadcast feature made it easy to communicate a message with exactly the right group of volunteers, this made connecting with my team easy on event day!
World-Economic-ForumDanielle Boiston, World Economic Forum
[InitLive] makes my life easier during the event. Schedule Problems and Broadcast are my favorite because I can see where I'm short, reassign people, and communicate with everyone easily.
FanFestBrad Justice, FanFest
I love the schedule reminders and all of the notifications that are sent out automatically when a change is made onsite. I also love how streamlined the communication is through InitLive.
Academy of Country MusicSheri Piecuch Vyfvinkel, Academy of Country Music
Toastmasters International
Abu Dhabi Grand Prix
Keller Williams
Linkin Park
Golf in Dubai
Utah Valley University
St. Louis Art Fair
Girl Scouts
Geocon IFT
Ottawa 2017
Jazz Fest
Show me pricing!

Check out our pricing plans for every event type.

See Pricing
Need a quote?

Fill out this quick survey and we will get back to you with a custom quote.

Get a Quote
All about InitLive

Download this free summary to share with your team as you decide which plan is right for you.
See Package