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The Festival Organizer’s Guide to On-Site Logistics

Merriam-Webster defines logistics as “the handling of the details of an operation.” As event organizers know, logistics are the underlying foundation of every festival. It all comes down to this:

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Topics: Festivals


Everything You Need to Know About Staff and Volunteer T-Shirts

T-shirts are a great way to help people identify your staff and volunteers, and it gives each person a little take-away from the experience. It's a simple addition to your event, but it can't be an afterthought. Staff and volunteer t-shirts, too, require a little planning, but it's no big deal as long as you get a jump on it. 

Start the process early. You might do everything right, but you want a little wiggle room in case the t-shirt printers drop the ball. 

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Topics: Volunteer Management


Screening Event Volunteers: Do NOT Skip This Step!

It might be tempting to accept any and all help you can get when it comes to staffing your event with volunteers, but you should not skip the screening process. Simply put: it's a matter of safety.

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Topics: Volunteer Management


Why Embracing Change is Crucial for Event Professionals and Staff

When it comes to events, change and the unexpected are two constants. It's more often than not that things come up, events don't go as planned and quick action and improvisation must be taken in order to keep things moving and the event successful. 

While careful planning is crucial for event professionals, it's equally important to not just anticipate change, but to embrace it. After all, it's going to happen.

So...how can you embrace change instead of dreading it?

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Topics: Volunteer Management


3 Fresh Ways to Increase Engagement at Live Events
Engagement is pretty much the buzzword of the moment. Businesses are finding new ways of engaging the consumer with social media and digital marketing. Employers are looking for fresh ideas to engage their employees and keep them motivated in the workplace. Event planners, too, are working to create more memorable sensory experiences for attendees at live events. In fact, the days of throwing up a PowerPoint presentation, droning on as you go over the slides, and asking a few questions to your audience at the end are over -- or at least, they should be. Check out these fresh new ways to increase engagement at live events.
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Topics: Event Design


How to Have Control Without Being a Freak - Event Planner Edition

Let's face it - it can happen all too easily when planning an event, that white knuckle, going to the top of a 5 story roller coaster type of vice grip over every detail. Thankfully, there are ways to keep that sense of control without throttling those situations. As the manager, you should be the proverbial duck, calm and serene, while simultaneously engaging in a cycle class below the water. The best way to put forth that unperturbed, yet authoritative, appearance is to actually have control, not force it at the time. Here are 3 strategies that will help you earn that confident air.  

 

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Topics: Volunteer Management


How to Assemble an Engaged and Responsible Event Team

Planning and executing an event is one of the most gratifying, yet stressful things one can do. But an event is only as successful as the team behind it, and with the right team, great events are unstoppable. Engaging and holding your event team accountable might be one of the tasks that you push to the side when running an event, but it really should be at the forefront.

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Topics: Volunteer Management


3 Ways to Make Sure Your Event Staff Show Up

It's the day of, you've got your checklists, name badges, tasks to be handed out...and half your staff doesn't arrive. It's the ultimate event planning nightmare, and it happens more than we'd like to think. By necessity, we often rely on volunteers and handshake agreements which can lead to day of no-shows = huge headache for you. 

Here are 3 ways to make sure your event staff show up when you need them. 

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Topics: Volunteer Management


Mastering the Ability to Adapt on Event Day

Running an event can be like frantically chasing a toddler or a loose pet down a street: You just don't know where that wild child is headed. But it doesn't have to be that way. Adaptability comes from thorough planning. By mastering the ability to adapt on event day, you'll reduce or eliminate emergencies, and address surprises as quickly as they happen. Here are some tips so you can master your ability to adapt during your event.

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Topics: Volunteer Management


Getting the Best Volunteer ROI: Establishing a Measuring Stick for Event Staff Efficiency

Let's face it. Planning an event takes time and money. Whether it's the money you invest in hiring event staff, or the forethought it takes to manage volunteers, you want to be sure that you're getting the most out of your investments. Here's what you need to do to establish a measuring stick for your event staff efficiency.

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Topics: Volunteer Management


Time to Digitize: Why Printing Event Documents is a Thing of the Past

Relying on print documents for your event is like driving a clunker down the highway while other, faster cars are speeding past you. Sure, you'll get to your destination, but it's a much slower, more tedious task that could be done more efficiently. Why take that often frustrating road when you can enter a new age, and digitize? Journey with us as we review the struggles with printing to see why event professionals are making the switch to digital.

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Topics: Volunteer Management


What Your Event Staff Will Miss If You Still Use Walkie Talkies

Let's face it - many of your fellow event planning colleagues may still use walkie-talkies on event day. In fact, you may even be relying upon them yourself. By doing so, however, you and your event staff may be missing out on several benefits. You can do way better. Here's a list of just a few of them:

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Topics: Volunteer Management


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