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How to Have Control Without Being a Freak - Event Planner Edition

Let's face it - it can happen all too easily when planning an event, that white knuckle, going to the top of a 5 story roller coaster type of vice grip over every detail. Thankfully, there are ways to keep that sense of control without throttling those situations. As the manager, you should be the proverbial duck, calm and serene, while simultaneously engaging in a cycle class below the water. The best way to put forth that unperturbed, yet authoritative, appearance is to actually have control, not force it at the time. Here are 3 strategies that will help you earn that confident air.  

 

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Topics: Volunteer Management


How to Assemble an Engaged and Responsible Event Team

Planning and executing an event is one of the most gratifying, yet stressful things one can do. But an event is only as successful as the team behind it, and with the right team, great events are unstoppable. Engaging and holding your event team accountable might be one of the tasks that you push to the side when running an event, but it really should be at the forefront.

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Topics: Volunteer Management


3 Ways to Make Sure Your Event Staff Show Up

It's the day of, you've got your checklists, name badges, tasks to be handed out...and half your staff doesn't arrive. It's the ultimate event planning nightmare, and it happens more than we'd like to think. By necessity, we often rely on volunteers and handshake agreements which can lead to day of no-shows = huge headache for you. 

Here are 3 ways to make sure your event staff show up when you need them. 

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Topics: Volunteer Management


Mastering the Ability to Adapt on Event Day

Running an event can be like frantically chasing a toddler or a loose pet down a street: You just don't know where that wild child is headed. But it doesn't have to be that way. Adaptability comes from thorough planning. By mastering the ability to adapt on event day, you'll reduce or eliminate emergencies, and address surprises as quickly as they happen. Here are some tips so you can master your ability to adapt during your event.

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Topics: Volunteer Management


Getting the Best Volunteer ROI: Establishing a Measuring Stick for Event Staff Efficiency

Let's face it. Planning an event takes time and money. Whether it's the money you invest in hiring event staff, or the forethought it takes to manage volunteers, you want to be sure that you're getting the most out of your investments. Here's what you need to do to establish a measuring stick for your event staff efficiency.

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Topics: Volunteer Management


Time to Digitize: Why Printing Event Documents is a Thing of the Past

Relying on print documents for your event is like driving a clunker down the highway while other, faster cars are speeding past you. Sure, you'll get to your destination, but it's a much slower, more tedious task that could be done more efficiently. Why take that often frustrating road when you can enter a new age, and digitize? Journey with us as we review the struggles with printing to see why event professionals are making the switch to digital.

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Topics: Volunteer Management


What Your Event Staff Will Miss If You Still Use Walkie Talkies

Let's face it - many of your fellow event planning colleagues may still use walkie-talkies on event day. In fact, you may even be relying upon them yourself. By doing so, however, you and your event staff may be missing out on several benefits. You can do way better. Here's a list of just a few of them:

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Topics: Volunteer Management


6 Steps to Producing a Powerful Event Brand

Event branding can be tricky. You want to tie together your event and your organization, adhering to the overall branding standards you've created for your company. At the same time, you want to have the flexibility to make your event fun and worth attending. Here's how to create a powerful brand for your event, without disregarding your organization's branding.

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Topics: Event Design


Don't Strip Your Event Bare: Why You Need Volunteers

Imagine yourself running into icy waters stripped down to your unmentionables. For some, it may sound thrilling, but I'd say for most people, it sounds uncomfortable, right? It takes a lot of courage and it means exposing yourself to huge risks. In the same way. if you've decided to manage everything for your event solo, you may find yourself in shock on event day, discovering you need volunteers. Here's why your event is essentially naked without being equipped with staff and volunteers: 

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Topics: Volunteer Management


5 Things Event Staff and Volunteers Can't Stand About Event Managers

Managing a live event is like conducting an orchestra. A talented conductor is respected by his company of musicians for his foresight, attention to detail, and most importantly a nuanced understanding of all the moving parts. Similarly, event managers need to be on the ball from the start in order to most effectively manage, inspire, and engage event staff and volunteers to bring their "A" game on event day. Unfortunately, this doesn't always happen, and volunteers can get frustrated. Why? We've narrowed the list down to 5 things event staff and volunteers can't stand about their managers, and what to do better to build an better relationship in the future.

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Topics: Volunteer Management


12 Clever Ways to Give Your Attendees the Perfect Event Experience

The number of events people attend each year continues to rise, so making a lasting impression is becoming increasingly challenging. If you're planning an event and want to ensure it's a successful one, one of the most important things you can do is to make it a memorable one (for all the right reasons).

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Topics: Event Design


First Time Planners Beware! 11 Event Planning Mistakes That Will Make You Cringe

When planning an event, there are always things that can go wrong. That's why it's important to keep your head in the game and stay focused on your priorities for the event. It's also important to learn from others so you can avoid rookie mistakes. To help you make sure your event is up to par, we've assembled a list of 11 event planning mistakes that will make you cringe. 

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Topics: Event Safety


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