In it for Event Success
Do or Die: Why Self-Sign up for Your Event Volunteers Is Essential

It's not just an extra perk. Nowadays, providing volunteer self-sign up options for your event is a do-or-die essential. Below, we've listed five ways that allowing your event volunteers the freedom to select their duties and schedules online helps you stay on track during your event -- and it builds positive relationships with your event staff in the long run. 

Read More


Topics: Volunteer Management


How to Schedule Event Staff and Volunteers Efficiently

Scheduling event staff and volunteers can seem overwhelming. So many people! So many tasks! Such varying availability! We feel ya! Take a deep breath. This is doable when you take it step by step. To make this process as painless as possible, we decided to map the process out in 6 easy steps.

Read More


Topics: Volunteer Management


How to Recruit Skilled & Dedicated Volunteers for Your Event (Like a Pro!)

When recruiting staff and volunteers to run an event you've poured your heart into, finding high-quality of assistance is key. Hours of work and endless energy goes down the drain at an event that is improperly staffed by those who lack drive, focus, motivation, or training. Filtering through those you don't need in order to find the diamonds in the rough is difficult, so we've put together a few tips that will help in your sorting endeavors.

Read More


Topics: Volunteer/Staff Recruitment


Avoid the Growing Pains: 5 Ideas for Scaling Up Your Event Team

It's happening: Your event is officially growing, and it's time to scale up your business. The best place to start is to expand your event team. Up until recently, you were able to rely on your in-house staff, but now you need to do public outreach and start recruiting. Luckily, this process is easier than ever.

Read More


Topics: Volunteer/Staff Recruitment


5 Brilliant Reasons Why InitLive is a Must-Have for Event Staff Scheduling

Spreadsheet and paper copies of event staff schedules have been prompting planners around the planet to search for a better tool for years. A tool that allows you to cut down on time, seamlessly share staff schedules, and simplify the event scheduling experience for the both the planning team & staff and volunteers.Your wish is our command. Meet your new best friend - InitLive!

Here are 5 brilliant reasons why InitLive is a must-have for event staff scheduling:

Read More


Topics: Volunteer Management


You Deserve It: Why Event Planners Need The Best Customer Support

Event planners are the superheroes of the organizational world, and jacks of all trades. It's easy to forget that you're doing the jobs of a dozen people all at once, especially in the midst of managing your newest project, but even superheroes need sidekicks. While it's tempting to say that you can manage it all on your own, there is a litany of reasons you should insist on only the best support, and we've gathered a few of the biggest.  

Read More


Topics: Volunteer Management


How to Write Volunteer Role Descriptions That Make People Want to Sign Up

People volunteer for a variety of reasons. They might do it because they want to meet new people or get experience for a resume, or because they feel a special connection to your cause or event. Of course, they would prefer to enjoy the volunteering experience. 

Your volunteer opportunity needs to look like fun, and it will with a well-written role description. Here's how to write one:

Read More


Topics: Volunteer Management


13 Essential Volunteer Roles at a Festival

Festivals are fun to plan, but you can't do it alone. A good festival--the type people make plans to go to next year--is the result of event staff and volunteers carrying out specific duties that might otherwise be overlooked.

Read More


Topics: Volunteer Management


The Festival Organizer’s Guide to On-Site Logistics

Merriam-Webster defines logistics as “the handling of the details of an operation.” As event organizers know, logistics are the underlying foundation of every festival. It all comes down to this:

Read More


Topics: Festivals


Everything You Need to Know About Staff and Volunteer T-Shirts

T-shirts are a great way to help people identify your staff and volunteers, and it gives each person a little take-away from the experience. It's a simple addition to your event, but it can't be an afterthought. Staff and volunteer t-shirts, too, require a little planning, but it's no big deal as long as you get a jump on it. 

Start the process early. You might do everything right, but you want a little wiggle room in case the t-shirt printers drop the ball. 

Read More


Topics: Volunteer Management


Screening Event Volunteers: Do NOT Skip This Step!

It might be tempting to accept any and all help you can get when it comes to staffing your event with volunteers, but you should not skip the screening process. Simply put: it's a matter of safety.

Read More


Topics: Volunteer Management


Why Embracing Change is Crucial for Event Professionals and Staff

When it comes to events, change and the unexpected are two constants. It's more often than not that things come up, events don't go as planned and quick action and improvisation must be taken in order to keep things moving and the event successful. 

While careful planning is crucial for event professionals, it's equally important to not just anticipate change, but to embrace it. After all, it's going to happen.

So...how can you embrace change instead of dreading it?

Read More


Topics: Volunteer Management


3 Fresh Ways to Increase Engagement at Live Events
Engagement is pretty much the buzzword of the moment. Businesses are finding new ways of engaging the consumer with social media and digital marketing. Employers are looking for fresh ideas to engage their employees and keep them motivated in the workplace. Event planners, too, are working to create more memorable sensory experiences for attendees at live events. In fact, the days of throwing up a PowerPoint presentation, droning on as you go over the slides, and asking a few questions to your audience at the end are over -- or at least, they should be. Check out these fresh new ways to increase engagement at live events.
Read More


Topics: Event Design


How to Have Control Without Being a Freak - Event Planner Edition

Let's face it - it can happen all too easily when planning an event, that white knuckle, going to the top of a 5 story roller coaster type of vice grip over every detail. Thankfully, there are ways to keep that sense of control without throttling those situations. As the manager, you should be the proverbial duck, calm and serene, while simultaneously engaging in a cycle class below the water. The best way to put forth that unperturbed, yet authoritative, appearance is to actually have control, not force it at the time. Here are 3 strategies that will help you earn that confident air.  

 

Read More


Topics: Volunteer Management


How to Assemble an Engaged and Responsible Event Team

Planning and executing an event is one of the most gratifying, yet stressful things one can do. But an event is only as successful as the team behind it, and with the right team, great events are unstoppable. Engaging and holding your event team accountable might be one of the tasks that you push to the side when running an event, but it really should be at the forefront.

Read More


Topics: Volunteer Management


3 Ways to Make Sure Your Event Staff Show Up

It's the day of, you've got your checklists, name badges, tasks to be handed out...and half your staff doesn't arrive. It's the ultimate event planning nightmare, and it happens more than we'd like to think. By necessity, we often rely on volunteers and handshake agreements which can lead to day of no-shows = huge headache for you. 

Here are 3 ways to make sure your event staff show up when you need them. 

Read More


Topics: Volunteer Management


Mastering the Ability to Adapt on Event Day

Running an event can be like frantically chasing a toddler or a loose pet down a street: You just don't know where that wild child is headed. But it doesn't have to be that way. Adaptability comes from thorough planning. By mastering the ability to adapt on event day, you'll reduce or eliminate emergencies, and address surprises as quickly as they happen. Here are some tips so you can master your ability to adapt during your event.

Read More


Topics: Volunteer Management


Getting the Best Volunteer ROI: Establishing a Measuring Stick for Event Staff Efficiency

Let's face it. Planning an event takes time and money. Whether it's the money you invest in hiring event staff, or the forethought it takes to manage volunteers, you want to be sure that you're getting the most out of your investments. Here's what you need to do to establish a measuring stick for your event staff efficiency.

Read More


Topics: Volunteer Management


Time to Digitize: Why Printing Event Documents is a Thing of the Past

Relying on print documents for your event is like driving a clunker down the highway while other, faster cars are speeding past you. Sure, you'll get to your destination, but it's a much slower, more tedious task that could be done more efficiently. Why take that often frustrating road when you can enter a new age, and digitize? Journey with us as we review the struggles with printing to see why event professionals are making the switch to digital.

Read More


Topics: Volunteer Management


What Your Event Staff Will Miss If You Still Use Walkie Talkies

Let's face it - many of your fellow event planning colleagues may still use walkie-talkies on event day. In fact, you may even be relying upon them yourself. By doing so, however, you and your event staff may be missing out on several benefits. You can do way better. Here's a list of just a few of them:

Read More


Topics: Volunteer Management


6 Steps to Producing a Powerful Event Brand

Event branding can be tricky. You want to tie together your event and your organization, adhering to the overall branding standards you've created for your company. At the same time, you want to have the flexibility to make your event fun and worth attending. Here's how to create a powerful brand for your event, without disregarding your organization's branding.

Read More


Topics: Event Design


Don't Strip Your Event Bare: Why You Need Volunteers

Imagine yourself running into icy waters stripped down to your unmentionables. For some, it may sound thrilling, but I'd say for most people, it sounds uncomfortable, right? It takes a lot of courage and it means exposing yourself to huge risks. In the same way. if you've decided to manage everything for your event solo, you may find yourself in shock on event day, discovering you need volunteers. Here's why your event is essentially naked without being equipped with staff and volunteers: 

Read More


Topics: Volunteer Management


5 Things Event Staff and Volunteers Can't Stand About Event Managers

Managing a live event is like conducting an orchestra. A talented conductor is respected by his company of musicians for his foresight, attention to detail, and most importantly a nuanced understanding of all the moving parts. Similarly, event managers need to be on the ball from the start in order to most effectively manage, inspire, and engage event staff and volunteers to bring their "A" game on event day. Unfortunately, this doesn't always happen, and volunteers can get frustrated. Why? We've narrowed the list down to 5 things event staff and volunteers can't stand about their managers, and what to do better to build an better relationship in the future.

Read More


Topics: Volunteer Management


12 Clever Ways to Give Your Attendees the Perfect Event Experience

The number of events people attend each year continues to rise, so making a lasting impression is becoming increasingly challenging. If you're planning an event and want to ensure it's a successful one, one of the most important things you can do is to make it a memorable one (for all the right reasons).

Read More


Topics: Event Design


Comments