<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=2202563400070602&amp;ev=PageView&amp;noscript=1">
InitLive

Feb 11, 2020 11:30:00 AM by InitLive

The Ultimate Volunteer Management Guide For College Sporting Events

The Ultimate Volunteer Management Guide For College Sporting Events

University sporting events require a tremendous amount of planning. Sports competitions in higher education depend largely on volunteer support from within the university, the surrounding community, and the families of athletes. So if you're planning your university's next game, you'll want to read our volunteer management guide for university sporting events.

Hiring a professional volunteer coordinator 

According to the Sports Planning Guide, the very first step is hiring a volunteer coordinator. A volunteer coordinator needs highly developed interpersonal skills and high energy. And because they'll deal with everyone from parents and coaches to university departments and VIPs, they'll need the mediating skills of a professional arbitrator. It's also helpful if the volunteer coordinator has first-hand athletic experience and is comfortable working with communication technologies.   

Establishing a volunteer management plan

Volunteer management plans can be divided into five stages: 1) pre-recruitment; 2) recruitment and screening; 3) training and on-boarding; 4) event-day supervision and performance evaluation; and 5) awards recognition events and post-event wrap-up. During the event, they'll oversee registration, monitor self-scheduling and attendance, and rate performance. As the event comes to a close, they'll plan awards recognition ceremonies, conduct performance reviews, and file reports.

Check out - 7 Tips for Volunteer Management at Colleges and Universities

Orientation and training

Sport Advisory writes that today's volunteers are looking for experience, opportunity, and contacts, so motivated volunteers expect well thought-out training sessions in addition to an on-site orientation where they can get to know their peers. During training and orientation, you'll need to establish and communicate a wide variety of policies, including dress code and conduct, customer service requirements, attendance and self- scheduling, and safety policies.   

Volunteer benefits and incentives

Recruit motivated volunteers by advertising incentives for top performers. Giving away wearable swag with the event logo for completing ongoing training is a great example. And as rewards for high performers, provide free-bees or discounts on coveted events, hotel stays for family members, and concessions. Lastly, be sure to include an awards and recognition ceremony, which will draw valuable support from the surrounding community. 

The right technology

Finally, for each stage of your event planning, you'll need to make all your documents accessible through one tool. This includes communication, safety procedures and policies, registration and scheduling, tutorials and training, and any sports community forums and reviews.  

InitLive is the industry leader in providing an all-in-one event management tool. It combines document storage, real-time communication, and safety so that you have everything you need to manage your event on one device. For more information on how you can use InitLive at your next university sporting event, please contact us. Make sure to download out free guide below!

a-guide-to-creating-an-exceptional-student-volunteer-program-at-your-university-or-college

Download The Guide

    Stay Connected 

    Join a network of volunteer management leaders and receive weekly blog updates. 

    FILL THE FORM

    Subscribe our Blog

    A Buyer's Guide To Volunteer Management Systems

    A Buyer’s Guide to Volunteer Management Systems
     Download The Buyer's Guide

    The Ultimate Volunteer Management Guide For College Sporting Events

    University sporting events require a tremendous amount of planning. Sports competitions in higher education depend largely on volunteer support from within the university, the surrounding community, and the families of athletes. So if you're planning your university's next game, you'll want to read our volunteer management guide for university sporting events.

    Hiring a professional volunteer coordinator 

    According to the Sports Planning Guide, the very first step is hiring a volunteer coordinator. A volunteer coordinator needs highly developed interpersonal skills and high energy. And because they'll deal with everyone from parents and coaches to university departments and VIPs, they'll need the mediating skills of a professional arbitrator. It's also helpful if the volunteer coordinator has first-hand athletic experience and is comfortable working with communication technologies.   

    Establishing a volunteer management plan

    Volunteer management plans can be divided into five stages: 1) pre-recruitment; 2) recruitment and screening; 3) training and on-boarding; 4) event-day supervision and performance evaluation; and 5) awards recognition events and post-event wrap-up. During the event, they'll oversee registration, monitor self-scheduling and attendance, and rate performance. As the event comes to a close, they'll plan awards recognition ceremonies, conduct performance reviews, and file reports.

    Check out - 7 Tips for Volunteer Management at Colleges and Universities

    Orientation and training

    Sport Advisory writes that today's volunteers are looking for experience, opportunity, and contacts, so motivated volunteers expect well thought-out training sessions in addition to an on-site orientation where they can get to know their peers. During training and orientation, you'll need to establish and communicate a wide variety of policies, including dress code and conduct, customer service requirements, attendance and self- scheduling, and safety policies.   

    Volunteer benefits and incentives

    Recruit motivated volunteers by advertising incentives for top performers. Giving away wearable swag with the event logo for completing ongoing training is a great example. And as rewards for high performers, provide free-bees or discounts on coveted events, hotel stays for family members, and concessions. Lastly, be sure to include an awards and recognition ceremony, which will draw valuable support from the surrounding community. 

    The right technology

    Finally, for each stage of your event planning, you'll need to make all your documents accessible through one tool. This includes communication, safety procedures and policies, registration and scheduling, tutorials and training, and any sports community forums and reviews.  

    InitLive is the industry leader in providing an all-in-one event management tool. It combines document storage, real-time communication, and safety so that you have everything you need to manage your event on one device. For more information on how you can use InitLive at your next university sporting event, please contact us. Make sure to download out free guide below!

    a-guide-to-creating-an-exceptional-student-volunteer-program-at-your-university-or-college

    Download The Guide

    Related Resources:

    10

    Conference Planning: A Step-by-Step Checklist for Success (Backup - Aug 2022)

    10 Nov, 2022

      Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry. Through this, InitLive understands the complex logistical challenges and planning that go into setting up a conference for success. Planning a conference can be a large undertaking, but this step-by-step checklist will help ensure whatever you plan will be a success.

    Read more
    18

    National Volunteer Week

    18 Apr, 2022

    Volunteers are the core foundation of any nonprofit organization! Every volunteer has their own unique set of skills and expertise to help people and contribute to philanthropic causes. In simple terms, volunteers allow nonprofits to deliver important programs and services to help the community and support their mission! This week is National Volunteer Week, so let’s celebrate the impact every volunteer is making in their community. National Volunteer Week is the perfect opportunity to express gratitude and recognize your volunteers’ determination to tackle some of the greatest challenges many individuals face today in our community. Here’s what we’ll cover: What is National Volunteer Week How to Express Appreciation How to Amplify Your Current Volunteer Program Ready to learn more about National Volunteer Week and what you can do to show your appreciation? Let’s dive in!

    Read more
    07

    Make Your Small Business Event the Talk of the Town: 4 Tips

    07 Apr, 2022

    In close-knit communities, events can draw in new customers and bring new opportunities for your small business. Even if attendees don’t make purchases during the event itself, it’s a chance to gently introduce unfamiliar, hesitant consumers to your brand while fostering community.  In fact, it generally takes six to eight touches before a potential customer makes an initial purchase. Especially if you’re a new, local business, events are a major touch. When you’re planning an event, here are the essential steps to take to make a splash: Recruit community volunteers. Market with incentives. Leverage partnerships. Invest in powerful software. Any business can put on a decent event. But with these tips in your back pocket, you can put on a great one!

    Read more

    Ready to Get Started?

    Our sales team will provide you with a personal demo based on your specific needs.