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In it for Event Success
Are You Asking Too Much of Your Volunteers?

Your volunteers are ready to go! It's tempting to pass out assignments like candy until you get it all off your plate. Before you add that "Would you also...?", keep this question in mind: if you're not paying these people, what's an appropriate workload? Your event volunteers are there to help, out of the goodness of their hearts, and that's not something anybody wants to ignore. Find a balance and make sure you don't ask too much of the people who are helping you make your event run smoothly with these helpful tips.

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Topics: Event Management, Volunteer Management, Volunteer/Staff Recruitment, Event Team, Event Planning


Make your volunteer-led event look effortless in 4 Easy Steps

When guests show up at an awesome event, chances are they won't appreciate the skillfully orchestrated operation behind the scenes. They'll arrive, explore the many booths and food vendors set up for the day, enjoy some entertainment, soak in some knowledge, and go home with memories of a great and stress-free day. 

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Topics: Event Team


How to Achieve a 5-Star Volunteer Team for Your Event

Organizing a team of volunteers during an event is an inherently tough task. Volunteers are often the most self-motivated people around, which is mostly a positive, but that drive to get things done has potential downsides in the context of working with a larger team.

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Topics: Event Team


Top 5 Ways To Stop Stressing Over Your Event Plans

Event planning isn't easy. If it were, anyone could do it. And the truth is, you're part of a small group: you're one of the people who can plan an event successfully.  But if you try to perfect all of your events 24/7, solo, you'll do two things. First, you'll make yourself sick. Second, you (ironically) won't have as good an event as you could've had. Here are the top 5 ways to reduce stress while event planning.

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Topics: Event Team


Reasons Why NOT Being A Volunteer Is Bad For Your Health & Your Heart

Who would have guessed that being a volunteer is great for your health? Is it really that far off base? There's a reason we get that warm fuzzy feeling when we do something good. Any event manager knows just how important and highly needed volunteers are - yet, it's still a constant challenge to recruit. Here are 6 motivating reasons to tell people why they shouldn't NOT volunteer (gotta love double negatives!).

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Topics: Event Team


Common Communication Pitfalls While Managing an Event & How to Avoid Them!


You know better than anyone that managing an event is like a juggling act. Something’s gotta give, but please don’t let that something be communication. Effective communication at your event is crucial to provide a great experience, not only for your guests and attendees but also for your hardworking staff and volunteers! Here are 5 common communication pitfalls at events and how to avoid them!
 

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Topics: Event Team


How Technology is Changing Event Teams


As a planner, you know that coordinating an event team is one of your biggest challenges. Your teams not only include volunteers but also include your paid crews and security - adding yet another layer of complexity.


Staying organized can be challenging when you’re spending hours recruiting volunteers, juggling your team’s availability and taking into account everyone’s preferred interest in roles. To build your master schedule you end up relying on tools, such as Excel spreadsheets, which are not ideal for event purposes because they were never designed with that purpose in mind.

As technology evolves in the events industry, complex processes such as managing a large event team are becoming simpler. Tools are being designed specifically for event purposes, and what once was months of planning and manual work is now starting to become automated.

Here are 8 ways technology is changing event teams for the better.

 
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Topics: Event Team


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